Enrollment & Billing Coordinator

Kennebec Valley Community Action Program (KVCAP) seeks to strengthen individuals, families and communities through direct services and community collaborations that create solutions to poverty. The Child & Family Services department, a Head Start/Early Head Start provider, offers child care, preschool, home visiting and whole-family coaching in northern Kennebec and Somerset counties.

About the role

The Enrollment & Billing Coordinator will assist with financial components of assigned program initiatives, including scholarships and accounts-payable tasks. This role requires a highly organized, detail-oriented individual with strong financial knowledge and communication skills.

Responsibilities

• Determine eligibility of applications and ensure completion of all required documentation.
• Complete data entry of child and family information in ChildPlus, E-DECA, and Procare.
• Scan all documents for the electronic child/family file.
• Establish income-eligibility file and forward appropriately for review.
• Provide enrollment support as assigned for HomeStart partners.
• Manage verification of childcare subsidies for enrolled families.
• Assist and support the C&FS Accounts Payable Specialist with petty-cash reconciliations and voucher preparations.
• Provide coverage for the Hight Receptionist as assigned.
• Follow accepted safety practices and never work in a way that compromises safety of self, clients, or co-workers.
• Perform other reasonably related job duties as assigned.

Requirements

• Commitment to KVCAP’s mission.
• Strict adherence to confidentiality of internal and external customer information.
• Positive, professional, and collaborative attitude with all customers.
• Punctuality and effective use of time.
• Perform required work in a timely fashion with a minimum of errors.
• Neat, professional appearance.
• Initiate new methods and procedures to streamline operations.
• Commitment to professional development.

Qualifications

• Minimum of 3–4 years of administrative experience.
• Accounting systems knowledge preferred.
• Strong organizational skills.
• Strong written and verbal communication skills.
• Ability to work effectively with all internal/external customers, with accuracy and attention to detail.
• Computer skills and aptitude, including Word and Excel.
• Efficiency-oriented with the ability to meet deadlines and present information effectively.
• Ability to work collaboratively and perform varied tasks simultaneously.
• Ability to pass State Bureau of Investigation, Department of Health and Human Services, Fraud, and National Sex Offender registry background checks.

Education

Associate’s degree or equivalent experience.

Benefits

• 13 paid holidays, including Juneteenth and Indigenous People’s Day, plus one additional day during your birthday month.
• Low-cost health, dental, vision, life, and long-term disability insurance options.
• 100% employer-paid short-term disability insurance.
• Generous paid-time-off program that starts at 4 weeks per year.
• Employer-sponsored retirement plan with employer contribution and match.
• Annual CSA program that delivers a weekly box of food from local farms to all participating employees for 20+ weeks per year.
• Professional growth and development opportunities.

Pay

$22.23–$24.00 hourly.