Engineering Services Coordinator:

Work Schedule

First Shift (Days)

Environmental Conditions

Office

Responsibilities

• Supports the Director of CAPEX, Senior Project Manager, and Project Managers within the engineering team in planning, coordinating, and tracking functional team activities, timelines, and deliverables for each project.
• Orients new employees and contractors on departmental procedures and provides clarification on company policies and procedures for departmental personnel.
• Acts as liaison between the Project Manager, internal project team, and client to support timely communication, progression of project deliverables, and resolution of project issues.
• Coordinates additional project management tasks and responsibilities as required.
• Maintains a safe working environment and reports potential hazards.
• Coordinates administrative aspects of special projects and meetings.
• Maintains multiple calendars based on priorities and time constraints for key departmental meetings and tracks open‑ended items.
• Prepares complex documents, presentations, reports, and letters while proofreading and checking content for errors.
• Gathers and summarizes data for reports, requiring analytical ability.
• Maintains departmental organizational charts and supports tier meetings.
• Administers and manages the E‑Cars, Catalyst, and Ariba systems.
• Processes purchase requisitions according to corporate guidelines and supports project controls infrastructure.
• Coordinates and manages project documentation, client shipments, internal files, and project binders.
• Attends and assists in key project team meetings, client conferences, and on‑site visits.

Required Qualifications

• Education: High school diploma or GED required; college/technical school diploma in a related technical field preferred.
• Experience: Minimum 5 years of related experience. Equivalent combinations of education, training, and relevant work experience may be considered.

Knowledge, Skills, and Abilities

• Well‑organized, enthusiastic, and detail‑oriented.
• Ability to prioritize multiple tasks in a fast‑paced environment.
• Strong interpersonal and communication skills; excellent team player.
• Experience in a pharmaceutical environment and familiarity with Good Manufacturing Practices (GMP) are assets.
• Proficient with Microsoft Office programs and the English language.
• Commitment to follow all Environmental Health & Safety policies and procedures.
• Ability to work collaboratively, model positive team principles, and meet project and departmental objectives.
• Adherence to Patheon quality systems, Standard Operating Procedures (SOPs), and GMP.
• Engagement with departmental systems (visual management, scheduling) to maintain efficient workflow.
• Client‑ and patient‑focused mindset.
• Understanding of Key Performance Indicators and proactive identification of system improvements.
• Positive attitude toward change, motivating the team to adapt to shifting priorities and new ways of working.

Physical Requirements

Light physical effort and fatigue; walks, sits, or stands for limited periods. May require occasional equipment operation (e.g., keyboard). Lifts light items for limited duration. Typically works in a comfortable indoor area with possible exposure to mild discomfort from dust, fumes, odors, temperature extremes, loud noise, drafts, or bright lights. Use of personal protective equipment such as safety glasses, safety shoes, lab coat, gloves, hair net, beard cover, safety apron, or respirator may be required occasionally.