Engagement and Events Officer

Position Title

The Engagement & Events Officer is responsible for executing engagement initiatives that connect the UW-Stout Foundation & Alumni Association as well as UW-Stout Polytechnic with alumni, donors, supporters and friends. This role focuses on the implementation of outreach efforts that create meaningful experiences, strengthen relationships and encourage ongoing involvement.

Job Duties

• Execute engagement activities through coordinated outreach, event participation and follow-up communication with alumni, donors and supporters.
• Affirm all engagement activities align with institutional messaging, branding and the #StoutProud experience.
• Aid in executing personalized engagement such as thank-you messages, targeted follow-up and specialized communications and invitations.
• Facilitate meaningful interactions between alumni, donors, students and campus partners during events and programs.
• Cook up and execute a portfolio of engagement events including alumni gatherings, campus traditions such as Homecoming, and donor events.
• Manage event logistics including timelines, registrations, venue coordination, catering, audio-visual needs, travel and on-site execution.
• Act as the primary point of contact for engagement and donor event-related inquiries and provide timely, accurate communication to all stakeholders.
• Conduct direct outreach to promote engagement and donor events, increase participation and maintain ongoing engagement.
• Oversee on-site engagement and donor event execution including setup, registration, program flow and vendor coordination.
• Complete post-event tasks including attendance tracking, survey distribution, data entry and follow-up communications.
• Partner with university colleagues to ensure transparency in planning and event development. Identify opportunities for collaboration and synergies with University partners to ensure strategic objectives are met and positive experience for key external stakeholders and communities.
• Collaborate with communications and marketing staff to develop event invitations, promotional materials, digital content and engagement messaging.
• Affirm all engagement materials align with institutional branding and messaging standards.
• Assist with event communications including registration management, confirmations, reminders, surveys and thank-you communications.
• Manage engagement and event data within the CRM, including registrations, attendance tracking, biographical updates and post-event notes.
• Maintain engagement and event metrics and assist with evaluating participation, engagement outcomes and return on investment.
• Identify data trends, inaccuracies, or gaps and report issues in accordance with established procedures.
• Serve as a liaison between the engagement team and internal campus partners, vendors and external stakeholders.
• Support department-wide initiatives, special projects and peak engagement periods as needed.

Department

The UW-Stout Foundation & Alumni Association strives to advance the mission of UW-Stout Polytechnic through building relationships with alumni, friends, supporters and industry partners of the university. As Wisconsin’s only Polytechnic University, corporate and business partnerships provide resources that transform UW-Stout Polytechnic students’ experience, in and outside of the classroom. The person filling this position will be joining a dynamic team that is responsible for the acquisition and stewardship of philanthropic resources for UW-Stout Polytechnic.

Compensation

Minimum starting salary of $45,000, commensurate with qualifications and experience.

Employment Opportunities

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs. Applications submitted after this date may be reviewed at the discretion of the search committee or until position is filled.