Event & Engagement Associate

Essential Functions

• Provide reports as needed.
• Manage duties for Events:
  • Manage communication with presenters to ensure materials and handouts for events, not associated with another department, are printed, organized, and sent to the events.
  • Ensure all materials are loaded and unloaded for events.
  • Manage evaluations after events.
  • Review evaluations with Director of Member Engagement for improvements on future events.
  • Send appropriate invitations and thank you letters/emails for events.
  • Manage the planning, organizing, and successful completion of Conferences and NASB workshops, as needed by the Director of Member Engagement.
• Set up and open/close registrations in the CRM Portal.
• Select menu for events while keeping budget in mind.
• Manage staff travel arrangements.
• Provide content for registration mailer through the CRM Portal.
• Ensure special guests/Senators receive invitations, as needed.
• Monitor registrations and adjust memberwide communications to encourage timely registrations.
• Print and assemble badges for each event for participants and vendors.
• Manage onsite activities for the events.
• Manage postevent invoices.
• Assist Director of Member Engagement with coordination and execution of the State Education Conference.
• Create reports for Conference proposal process.
• Attend Conference planning meeting.
• Setup and monitor registrations in CRM.
• Lead badge assembly.
• Manage handout posting process.
• Manage projector use onsite.
• Comanage onsite activities.
• Oversight supplies inventory and maintain budget allowances within preset limits.
• Maintain event registration reports & binder.

Support Functions

• Provide administrative support for Membership Drive:
• Assemble Membership Drive documents.
• Track the distribution of annual Membership Guides.