Advancement Events and Engagement Manager

Position Summary

St. David’s School seeks a joyful, highly organized, relationship-oriented professional to serve as the Advancement Events and Engagement Manager.

Essential Responsibilities

Lead the planning, coordination, and execution of Advancement Office events.

• Develop and manage event timelines, budgets, logistics, vendor relationships, and event communications.
• Cook up invitations, registrations, event materials, volunteer assignments, and guest experiences.
• Manage on-site event execution and post-event evaluation.
• Ensure events reflect the mission, values, and culture of St. David’s School.
• Identify opportunities to enhance constituent engagement through events and experiences.

• Events may include: New Parent Events (200 in attendance), Grandparents & Great Friends Day (600 in attendance), Veteran’s Day Grandparent Coffee, Alpha Breakfast, Alpha Omega Luncheon, Donor Stewardship Gatherings (150 in attendance), Corporate Partner Recognition Events, Special Advancement Initiatives.

Coordinate volunteer support for Advancement events and initiatives.

• Partner with Advancement colleagues to create meaningful opportunities for constituent involvement.
• Foster positive relationships with volunteers, parents, grandparents, alumni, and community partners.
• Support our parent organization, Friends.

Project Management & Collaboration

Serve as project manager for assigned Advancement initiatives.

• Maintain detailed project plans, timelines, budgets, and documentation.
• Collaborate closely with colleagues across the Advancement Office and school community.
• Support stewardship, communications, and engagement efforts related to Advancement priorities.

Qualifications

Bachelor’s degree required. Three to five years of experience in event management, advancement, fundraising, nonprofit management, hospitality, marketing, or a related field preferred.

• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and constituent management or event registration software.
• Veracross experience preferred.
• Exceptional organizational and project management skills.
• Strong interpersonal and relationship-building abilities.
• Ability to manage multiple projects simultaneously while maintaining a high level of attention to detail.
• Ability to work occasionally in the evenings and weekends.

Preferred Qualifications

Embrace and support the mission of St. David’s School.

• Demonstrate warmth, hospitality, professionalism, and initiative.
• Possess strong organizational and project management skills.
• Thrive in a collaborative team environment.
• Be a proactive problem-solver with a service-oriented mindset.
• Communicate effectively with a wide range of constituents and stakeholders.