Advancement Events Manager

About the role

The Advancement Events Manager at Mount Auburn Cemetery is responsible for planning and executing high-end events for major donors, prospects, and key stakeholders. This role involves managing up to 15 annual donor events, other VIP events, and private events related to large-scale sponsored public events.

Responsibilities

• Conceive of an annual schedule of high-end events with the VP of Institutional Advancement and Director of Events.
• Plan virtual and in-person IA events from concept to execution:
• Determine high-level details for all events including program, catering, and logistics.
• Secure guest speakers and entertainment, review programs, write talking points, and coordinate rehearsals.
• Negotiate costs and services with vendors; arrange food and beverage, order/arrange for all supplies, event photos, coordinate audiovisual equipment.
• Manage staff and volunteers working at events.
• Cookordination and communication across departments to ensure events are managed and supported appropriately.
• Lead event planning meetings and discussions.
• Create event briefings and attendee bios for senior staff/trustees to facilitate their engagement with donors and the public.
• Cookordinate all communications materials with the Director of Events and VP of Institutional Advancement for event attendees including invitations, interpretive materials, take-aways, follow-up letters and emails, etc.
• Follow-up with vendors, sponsors, and staff members after each event.
• Keep track of event finances including check requests, invoicing, and reporting.
• Monitor, track, and report on event budgets.
• Solicit corporate sponsors of large-scale public programs and events such as Winter Solstice with the VP of Institutional Advancement.
• Work on corporate sponsorship packets and coordinate with sponsors to ensure they are appropriately cultivated and credited.
• Serve as a cross-departmental liaison.

Qualifications

• Bachelor’s degree.
• A minimum of least 5 years of fundraising experience, including a demonstrated track record of success with events and sponsorship.
• Strong interpersonal and communications skills.
• Highly organized and able to meet deadlines and manage budgets.
• Able to work collaboratively as part of a close-knit team.
• High energy, flexible, self-confident and self-motivated.
• Strategic thinker.
• Valid driver’s license.