Employer Relations Coordinator

Overview

The Career Development Center supports students in developing and achieving career goals that lead to meaningful lives. Located in San Diego, this role is part of the Office of the Vice President and Provost.

About the Role

The Employer Relations Coordinator is responsible for implementing and logistics of key external engagement programs and initiatives designed to surface career pathways, internships, and full-time opportunities for University of San Diego students and alumni.

Responsibilities

• Coordinates and administers student application, selection, and orientation processes for the Torero Trek program, industry site visits, and other signature engagement initiatives.
• Manages and coordinates logistics support for Treks and other off-campus employer site visits, including but not limited to coordinating transportation (flight/ground), hotel accommodations, catering, scholarship/funding opportunities for students; regularly reviewing and refining operational workflows to enhance program efficiency.
• Collaborates with career counselors and the marketing team to ensure effective promotion of programs by equipping them with necessary information and executing student-facing communications.
• Manages and executes communications to participating students, ensuring completion of required commitment tasks, meeting of deadlines, and adherence to program policies. Solves problems and manage day-of program questions from both students and staff, enforcing policies with equity and fairness.
• Supports the Employer Relations teams with researching potential host sites and industry partners based on student interest and engagement priorities. Facilitates the preparation of student rosters, agendas, and briefing materials for employer hosts and program stakeholders across all coordinated initiatives.
• Manages follow-up communications and engagement with students after Torero Treks, industry site visits, and other employer engagement initiatives.
• Coordinates and executes administration of the Handshake platform including: employer and internship/job vetting, employer event creation and approval, maintenance of the labeling system used to manage employer contacts, and running insight reports.
• Supports the administration of other departmental career engagement platforms as needed, including user and job board approvals, data entry, and system maintenance.
• Utilizes relationship management systems and databases to maintain accurate records of employer engagement and support data entry for departmental outreach efforts.
• Provides operational and administrative support for a range of employer and industry engagement initiatives, including career fairs, panels, speaker series, tabling sessions, workshops, and pilot programming.
• Affords logistical details for employer engagement events, including communications, parking, and room/space reservations.
• Executes communication and responds to inquiries from employer and alumni partners, providing high-level customer service and triaging inquiries to the appropriate team members.

Requirements

• Bachelor’s degree required. Two additional years of work experience may substitute for Bachelor’s degree, at the rate of two years of education is equivalent to one year of work experience.
• Minimum 1 year of related work experience required.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and stakeholders.

Qualifications

• Strong organizational and project management skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent written and verbal communication skills with a proven ability to work collaboratively within a team.
• Experience with Handshake, CRM systems, and specialized databases preferred.
• Familiarity with database and tracking systems such as Handshake and, and/or an ability to learn these systems.