Emergency Management Administrator

Essential Duties and Responsibilities

• Assumes all duties of the Managing Director of Emergency Management in his/her absence.
• Manage the day-to-day operations of the Office of Emergency Management including program implementation supporting and implementing City-wide emergency management initiatives.
• Supervise emergency management staff, Radio Amateur Civil Emergency Service team and Emergency Corps volunteers and interns.
• Directs outreach to promote the City’s public education program to include the development of materials promoting personal preparedness and safety for family, school, business, and community.
• Interacts with community groups to promote emergency preparedness, including directing and providing demonstrations and presentations.
• Oversee and coordinate homeland security grant program activities and assume ultimate responsibility for overall compliance with federal grant requirements including disaster recovery grant programs.
• Provides administrative and technical support to the Managing Director of Emergency Management in the continued development and support of the citywide emergency management program.
• Develops, facilitates and coordinates exercises involving city departments, local, state, and federal partners and multiple outside agencies to further emergency preparedness, response, and recovery efforts across the community.
• Develop readiness initiatives to include training delivery City-wide including but not limited to Emergency Operations Center processes, National Incident Management System, and Incident Command System requirements.
• Develop, maintain, and implement the Comprehensive Emergency Management Plan, Continuity of Operations Plan, Hazard Mitigation Action Plan, and related operational guidelines, standard operating procedures, and polices necessary to meet local, state, and federal standards.
• Serve in General Staff or Command Staff positions during Emergency Operations Center activations.
• Serve as on-call emergency management officer on a rotational basis providing weather monitoring, warning system activation, and support incident activations involving multi-department incidents, complex emergencies, disasters, high-profile public safety situations, and special events.
• Oversee the maintenance of the Emergency Operations Center in a ready state including management of the physical facility, development of workflow and documentation processes, training, and exercising city staff to prepare for activations.
• Manage public warning and communication systems including activation of systems when necessary.
• Oversee administration of department finances by approving purchases and developing department and grant budgets including tracking and accountability systems.
• Create and give presentations to City Council and senior administration.
• Responds courteously to public inquiries, providing information on a variety of emergency management topics, and works to resolve citizen complaints.
• Continuously seek to improve processes and products provided by the Office of Emergency Management.

Minimum Qualifications

• Four-year college degree in Emergency Management or closely related field of study.
• Five years’ experience working in a municipal, county, regional or state emergency management position.
• Experience as an adult trainer or educator in Emergency Management.
• Certified Emergency Manager (CEM) from International Association of Emergency Managers (IAEM) or Texas Emergency Manager (TEM) from the Emergency Management Association of Texas.
• Experience serving in a local emergency management program coordinating role within municipal or county government.
• Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Preferred Qualifications

• Education/ Experience: Ten years’ experience in emergency management with specific grant administration experience.
• Three years supervisory experience.
• Experience as a deputy emergency management program coordinator or equivalent position in a public safety/emergency management organization.

Knowledge, Skills & Abilities

• Comprehensive knowledge of the National Incident Management System and Homeland Security Grant Program.
• Comprehensive knowledge of Emergency Management best practices.
• General knowledge of the Public Safety Office eGrants portal, TDEM Grant Management System, and FEMA Grants Portal.
• General knowledge of municipal government operations.
• Excellent skill in communication both verbally and in writing.
• Excellent skill in effective problem solving and conflict resolution.
• Skill in Microsoft Office (Teams, Word, Excel, PowerPoint, Outlook).

Physical Requirements / Work Environment

• The incumbent works in a typical office environment; occasional exposure to unpleasant environmental conditions or hazards.
• Job requires frequent lifting, pushing, pulling, and carrying of materials and field equipment weighing from 25 to 50+ pounds as well as bending, stooping, standing and other physical activities.
• Required to work extended, irregular hours (nights, weekends, and holidays) during duty officer rotations, Emergency Operations Center (EOC) activations, special events, and for public engagements/community meetings.
• Must be physically able to traverse uneven terrain, endure variable (and sometimes severe) weather conditions, and occasionally enter confined spaces during disaster site assessments.