Electronic Security Operations Coordinator

Operations Coordinator

The Operations Coordinator provides support to the Field Operations Manager and Project Managers at each regional office for coordination of project functions from the moment of award to the completion of the project. They are responsible for:

• Coordinating meetings
• Tracking assigned tasks
• Scheduling deadlines
• Reviewing responsibilities
• Monitoring project status reports
• Updating management
• Reviewing Project Manager reports and status updates
• Auxiliary scheduling and timekeeping
• Assisting with daily tasks and responsibilities
• Supporting BMO quote generation/site survey/sub pricing
• Supporting BMO quote review
• Engaging resources for kickoff meetings
• Scheduling internal kickoff with PM, Ops, Engineering, Sales and assist in ensuring tasks are assigned and input into tracking software
• Updating project notes with critical items from kickoff checklist
• Engaging with PM to coordinate post award site survey/customer kickoff (as needed)
• Driving engineering, PM, Purchaser, and others assigned tasks to completion
• Escalating past due items to Operations management
• Auxiliary ODC items such as rentals
• Validating material completion or partial receipt for early mobilization
• Auxiliary mobilizations (work with site, subcontractor, ODC provider, etc.)
• Confirming readiness of all resources 1 week prior to mobilization
• Handing over all task tracking etc. to PM upon mobilization
• Supporting PM with customer kickoff
• Driving change order process as needed from PM (coordinate and drive engineering, subs, etc.)
• Checking on deliverables that PM is responsible for providing. Driving them to completion
• Confirming labor is properly being assigned to jobs (audit function)
• Reminding PMs of billing milestones as well as monthly billing updates
• Driving project closeout tasks (Ensure PM are closing out the project and they are documenting the project closeout)
• Ensuring final billing is complete and encompasses all change orders etc.
• Compiling lesson learned from all PMs and assisting Operations prepare response
• Providing support to Business Development, Sales, and other departments, as needed, with guidance from Operations management

Other needs as required by the company.

Skills/Experience:

• Ability to commute to Plain City, OH office
• Ability to use Microsoft Office applications including Outlook, Word, Excel, etc.
• Ability to be creative and resourceful in obtaining solutions to uncommon applications
• Ability to effectively work independently and in a team atmosphere
• Strong organization skills, time management, and attention to detail
• Proficient verbal and written communications skills
• Ability to manage multiple priorities within a fast-paced environment
• Customer focus and a strong commitment to client satisfaction

Learn more about i2G Systems

Read More About the Partnership Here