Education and Workforce Development Project Assistant

Responsibilities

• Coordinate the planning and execution of workforce development and economic development programs and initiatives.
• Serve as a primary point of contact for program partners, sub-awardees, and stakeholders, assisting with onboarding, contracting, documentation, and ongoing communications.
• Cook up meetings, workshops, training sessions, and events, including scheduling, agendas, presentations, meeting materials, and meeting summaries.
• Maintain accurate project documentation, records, dashboards, and shared resources to support program operations and compliance requirements.
• Collect, organize, and track project data, performance metrics, deliverables, and program outcomes.
• Prepare reports, presentations, and project updates for leadership, funding agencies, and external stakeholders.
• Support communication and collaboration among internal teams, partners, funders, educational institutions, and community organizations.
• Maintain project databases, trackers, and website content to ensure information remains accurate, current, and accessible.
• Provide logistical and administrative support for educational programming, visitor experiences, workshops, and Learning Lab activities.
• Support the administration of ARM's Endorsement Program, including applications, renewals, audits, reporting, and participant communications.
• Contribute to special projects and continuous improvement initiatives that support ARM Institute's workforce development strategy.

Qualifications

• Bachelor's degree in Education, Public Administration, Business, Workforce Development, or a related field required. An associate degree and/or equivalent professional experience may be considered in lieu of a bachelor's degree.
• Minimum of one year of experience supporting project coordination, program administration, education, workforce development, or a related field.
• Demonstrated ability to manage multiple priorities while maintaining strong organizational skills and attention to detail.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, as well as common project tracking and collaboration tools.
• Strong written and verbal communication skills with the ability to work effectively with diverse internal and external stakeholders.
• Ability to work independently while collaborating effectively within a team environment.
• Willingness and ability to travel up to 20% as needed for meetings, events, and program support.

Preferred Qualifications

• Experience supporting federally funded grants, workforce development, education, or nonprofit programs.
• Experience coordinating meetings, events, workshops, or educational programming.
• Familiarity with project management software, CRM systems, or grant management tools.
• Experience working with Manufacturing USA® institutes, higher education institutions, government agencies, or manufacturing organizations.
• Interest in advanced manufacturing, robotics, workforce development, or STEM education.

Benefits

• Enjoy 4 weeks of paid vacation from your first year, 11 paid holidays, 5 floating holidays annually
• Company-paid Short-Term Disability (STD), Long-Term Disability (LTD), and Life Insurance on day one
• Enroll in Medical, Dental, and Vision insurance with health savings plan options beginning the first day of the month following your hire date.
• Receive a $100 monthly communication allowance and a one-time $500 home office stipend to support your remote work environment.
• Receive employer retirement contributions equal to 8% of your salary beginning after your first month of employment. Employer contributions become fully vested after three years.
• Receive up to 2 weeks of paid parental and family leave, including paid bonding leave, after 6 months of employment.
• ARM proudly supports those who serve by providing up to 30 days of paid military leave each year.

Why ARM?

• Help accelerate the adoption of robotics and AI technologies that strengthen U.S. manufacturing.
• Collaborate with leading manufacturers, technology companies, startups, researchers, and government partners on projects with national impact while helping shape the future of advanced manufacturing.
• Offer a comprehensive benefits package designed to support your health, financial well-being, work-life balance, and professional success.
• Strive to create an inclusive, welcoming culture and seek individuals of all backgrounds to join our innovative organization.
• ARM Institute is an Equal Opportunity Employer.