DSHS DVR Administrative Assistant 4

About the role

The Division of Vocational Rehabilitation (DVR) within the Department of Social and Health Services (DSHS) is seeking an Administrative Assistant 4 to join their team in Lacey, WA. This role provides sole administrative support to the DVR Deputy Director, managing high-level coordination, communication, and workflow for the division’s leadership team.

Responsibilities

• Provide administrative support to upper-level management to help achieve organizational goals and ensure effective client service delivery.
• Facilitate communication between the Deputy Director and staff within the Deputy Director’s reporting unit.
• Offer technical assistance to partners, staff, and customers regarding program intent, policies, and activities.
• Respond to inquiries on behalf of the Deputy Director using delegated authority across a wide range of stakeholder questions.
• Exercise independent judgment when addressing diverse inquiries directed to the Deputy Director.
• Draft and finalize documents including correspondence, reports, HR investigation materials, and updated Position Description Forms.
• Ensure professional content quality by producing accurate materials that reflect division viewpoints and policy positions.
• Cookordination meetings by scheduling monthly team sessions and preparing concise meeting summaries and minutes.
• Track key activities such as staff surveys and workgroup measurables to ensure timely completion.

Requirements

• A high school diploma or equivalent.
• Four years progressively responsible clerical, office or administrative experience.
• Or a bachelor’s degree in business administration, public administration or a closely related field substitutes for related experience.
• One year as an Administrative Assistant 3 OR two years as an Administrative Assistant 2.

Preferred/desired Education, Experience, And Competencies

• Washington State Government experience related to DSHS, DVR, and/or Human Resources administrative functions.
• Skill and ability to use Microsoft Office effectively in everyday work and learn new software applications/programs.
• Ability to work independently to establish priorities and organize.
• Ability to communicate and comprehend, through oral and written forms of communication with management, peers, clients, and the public.
• Ability to make reasonable judgments in a complex and changing organizational environment.
• Ability to maintain confidentiality of client and personnel information.
• Have and maintain good work attendance.
• Ability to troubleshoot common computer software challenges.

Benefits

Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Pay

Commensurate with experience.

Schedule

N/A