DOT Compliance Coordinator

Position: DOT Compliance Coordinator Employment Status: Full-Time, Salary, Exempt Reports to: Safety & Risk Manager Location: Bonner Springs, KS 66012 Job Summary The DOT Compliance Coordinator will develop and maintain the Company’s DOT/FMCSA compliance program as well as lead the deployment of and maintain the telematics and electronic logging platform for the regulated fleet. This role is expected to support the Company’s project work in multiple locations as assigned. Travel will be required. Responsibilities And Duties Lead program implementation across the regulated fleet as scoped by the population determination, with vendor professional services and Service department support for hardware installationServe as the company's subject matter expert and primary administrator for the Samsara platform (ELD, HOS compliance, driver/vehicle event recorders, and related modules) and DOT-FMCSA complianceDevelop rollout plans, timelines, and unit-by-unit deployment trackingBuild and maintain documentation, SOPs, and training materials to support long-term program sustainabilityMonitor fleet-wide DOT-FMCSA compliance, identify violations or risk trends, and drive corrective actionStay current on FMCSA regulations and industry requirements, ensuring WCR's program meets or exceeds all federal and state mandatesManage event recorder data for incident review, coaching, and risk mitigation purposesOwn, jointly with Legal, the written retention schedule for telematics, ELD, and event recorder data. Execute litigation-hold instructions suspending routine deletion upon notice of a claim, incident, or reasonably anticipated litigation.Prepare compliance reporting and audit-ready documentation for leadership and regulatory reviewMaintain Driver Qualification Files for regulated driversPerform annual review of permitting process, identify corrective actions / preventative actions (CAPA) and work with various departments and managers to deploy CAPAPrepare for FMCSA regulatory audits and maintain appropriate records and filings in support of successful auditsMonitor and analyze BASIC percentiles and drive corrective action on the underlying compliance behaviors.Partner closely with Safety on driver coaching, incident review, and risk reduction initiatives tied to ELD/event recorder dataWork with Operations to integrate compliance requirements into dispatch and scheduling practice, identifying process designs that achieve compliance with minimum operational disruption.Coordinate with Fleet Management on unit onboarding/offboarding, hardware installation, and asset lifecycle tracking within SamsaraAlign with Service on installation, maintenance, and technical troubleshooting of ELD hardware across all locationsTrain drivers, dispatchers, and location-level staff on ELD use, HOS rules, and Samsara toolsAct as the escalation point for field-level technical or compliance questionsSupport new hire onboarding and driver separation processes as they relate to ELD/Samsara data Qualifications And Skills 5+ years managing DOT/FMCSA compliance for a multi-location commercial fleetClean driving recordWorking knowledge of the FMCSRs, particularly Parts 382, 383, 391, 395, and 396Hands-on administrative experience with a telematics/ELD platform (Samsara preferred) including configuration, exception management, and reportingDemonstrated experience preparing for and responding to FMCSA compliance reviewsAbility to exercise independent judgment and make binding compliance determinationsExcellent cross-departmental communication skills PREFERRED SKILLS (Not Required) Crane, heavy haul, or specialized transportation experienceOversize/overweight permitting interaction with HOS planningProject management of a multi-phase technology rolloutExperience training non-technical field personnelCDL held or prior commercial driving experience Physical Demands While performing the duties of this job, the employee is required to sit, stand, walk, stoop or crouch, climb stairs and access uneven terrain.The work environment involves working in both office and field environments, including exposure to potential safety hazards in varying weather conditions.Must be able to wear all required PPE. GENERAL DUTIES And EXPECTATIONS Contribute to the professional culture within the office and company overall.Follow direction from management and manage tasks prescribed.Adhere to Company Code of Conduct/Ethics and Core Values.Multi-task, prioritize and manage time effectively.Contribute to the professional culture within the office and company overall.Ensure security of information in all matters pertaining to company, client, and customer information.40-hour work week in pursuit of company objectives. To learn more about Wilkerson Crane Rental, Inc., please visit: Website: www.WilkersonCraneRental.com Facebook: www.facebook.com/wilkersoncranerental/ LinkedIn: https://www.linkedin.com/company/wilkersoncranerental/