DOT Compliance and Administrative Support Specialist

About the role

We are seeking a DOT Compliance and Administrative Support Specialist to join our corporate staff to support our growing vehicle fleet and operations. This is a hybrid role, working in our Springfield, VA office and from home, from 9AM to 5PM, Monday through Friday.

Responsibilities

• Maintain driver, equipment, and vehicle records, both paper and electronic.
• Tracking equipment rentals and equipment movement.
• Manage DOT and state compliance requirements.
• Auxiliary maintenance, warranty, and damage records and logistics.
• Ensure vehicles and equipment are registered in applicable local, state, and federal systems.
• Track and monitor driver files, qualifications, and hours of service compliance.
• Track testing for drivers and equipment.
• Review and support internal and external audits and follow-up of corrective actions.
• Auxiliary development and provision of training, safety alerts, and safety articles for fleet drivers.
• Auxiliary coordination of new fleet operations for training and system setup.
• Auxiliary permitting.
• Ensure equipment is properly insured, labeled, and outfitted with applicable safety supplies.
• Order/purchase supplies.
• Travel from time-to-time to inspect fleet and drivers.
• Perform office administrative tasks (ordering/purchasing supplies, coordinating team meals, organizing office supplies, etc.).
• Develop/write content as necessary (press releases, training materials, equipment brochure/website, etc.).

Qualifications

• Authorization to permanently work in the United States without sponsorship.
• Knowledge of Title Transfers, IFTA Permitting, License Plates Transfers, Tags, etc.
• Coordinate Department of Transportation (DOT), Pipeline & Hazardous Materials Safety Association (PHMSA), and Federal Motor Carrier Safety Administration (FMCSA) compliance.
• Experience with DOT and state requirements for Driver Qualification Files (DQF), Motor Vehicle Reports (MVR) process, DOT physical compliance, and DOT Drug and Alcohol (D&A) compliance.
• Ability to communicate effectively in English.
• Ability to operate fleet vehicles (CDL and/or non-CDL vehicles).
• Ability to communicate in Spanish (verbal and in writing).

Benefits

We offer outstanding benefits including health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided fo employees not within this category.

Pay

Compensation is commensurate with experience.

Schedule

The role is full-time, with a flexible schedule from 9AM to 5PM, Monday through Friday.