Donor Relations & Database Specialist

About One Family Illinois

At One Family Illinois (Formerly SOS Children's Villages Illinois) we are committed to keeping brothers and sisters in foster care together by providing safe, stable, and loving homes. We do this by offering an innovative approach to traditional foster care. Our model of care provides a private, single-family home, access to a community center, and support from professionally trained Foster Parents and staff. With this, the children we serve benefit from the stability of remaining with their siblings as well as the support of neighboring One Family Illinois Foster Parents and the entire community.

Why Work With Us

• Work for an impactful organization with a purpose
• Corporate culture that supports diversity, equity, and inclusion
• Hybrid/flexible work options to help balance work and life
• PTO (paid time off in the form of personal days, sick time, vacation days, and paid company holidays
• Bonus Plan for Child Welfare Specialists
• Employee Referral Bonuses

Employee Well-Being Benefits

• Competitive Healthcare plans through BCBS for you and your dependents (eligible the first of the following month after 30 of FT employment)
• Vision/Dental/Life Insurance offerings
• Flexible PTO
• Access to an Employee Assistance Program (EAP)
• 403b Retirement Savings Plan (nonprofit version of 401K). Able to contribute immediately upon full-time employment. In addition, the organization will contribute 4% to your savings plan after 12 months of full-time employment regardless if you are contributing.
• Part of the federal student loan forgiveness program
• Access to financial advisors and financial education tools
• Tuition reimbursement options
• Opportunities for further education as well as time to attend trainings/workshops/etc. for personal/professional development

About the Role

The Donor Relations & Database Specialist provides part-time support to the Advancement Department by performing key database and donor services functions, including gift entry, acknowledgement letter preparation, donor record upkeep, and pulling lists to support campaigns. The Donor Relations & Database Specialist supports all aspects of the gift entry process and donor data to support the Advancement Department. This role is fully remote, except for mandatory, in-person staff gatherings once every 4-8 weeks.

Essential Duties and Responsibilities

• Enter gifts and donations received by mail, phone, online, or other approved channels into the donor database accurately and in a timely manner.
• Prepare acknowledgement letters, receipts, and related donor correspondence according to established templates and procedures.
• Maintain donor records, including contact information, constituent notes, actions, and other database updates as assigned.
• Assist frontline fundraisers in maintaining accurate donor records, including actions, opportunities, event attendance, etc.
• Pull mailing, email, and campaign lists using Raisers Edge or other approved tools to support solicitations, appeals, events, and donor communications.
• Perform regular database clean-up, coding, segmentation, and quality-control tasks to support accurate reporting and campaign execution.
• Prepare and maintain dashboards for frontline fundraisers, Board of Directors, and others, as needed.
• Follow established Advancement procedures for gift processing, acknowledgements, confidentiality, and data integrity.
• Document updates to recurring processes as needed for Advancement team reference.
• Communicate with the Director of Development and Advancement team regarding priorities, deadlines, list requests, and completed work.
• Perform other related contract duties as assigned within the agreed scope of work.