Donor Experiences and Events Assistant

About the role

The Indiana University Foundation (IUF) is seeking a Donor Experiences and Events Assistant to support the smooth operation of donor experiences, recognition activities, and events that connect people to Indiana University.

Responsibilities

• Event Support: Manage timelines and run-of-show documents, handle nametags, coordinate catering, and be present onsite.
• Post-Event Tasks: Compile reports and enter attendance information into the donor database.
• Departmental Operations: Coordinate the purchasing of event supplies and department materials, maintain stock levels and storage areas, monitor equipment, and handle department accounting from check requests and invoice follow-up to travel reimbursements.
• Coordination and Organization: Keep the department running smoothly by managing shared inboxes, keeping forms and procedures accurate, and staying sharp on the technology that supports the team's work.
• Collaboration: Work with colleagues across the university and with external vendors and partners to ensure events are successful.

Qualifications

• Education & Experience: Bachelor's degree preferred; 2 years of experience in event logistics, coordination, or a related field; experience supporting budgeting or finance functions is strongly preferred.
• Knowledge, Skills & Abilities: Proficiency in basic Microsoft Office suite required, with enhanced abilities in Word and Excel; strong organizational and customer service skills; ability to multi-task with meticulous attention to detail; ability to build working relationships across all levels, both internally and externally; ability to work with autonomy and take ownership of assigned responsibilities; excellent writing and editing skills; high degree of comfort working in an environment where business needs fluctuate and change regularly; demonstrated ability to leverage technology to manage projects and streamline day-to-day work; professional demeanor and situational awareness.

Additional Information

This is an on-site position based at the Indiana University Foundation Showalter House in Bloomington, IN. The salary range for this position is $48,000-$50,000 annually, commensurate with experience. The IUF is committed to providing a safe, respectful, and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.