Documentation Clerk

About the role

Nova Biomedical is seeking a Documentation Clerk to support the Documentation Control team by managing the release, tracking, and maintenance of controlled documents. This role ensures accuracy, organization, and accessibility of documentation across systems and files while supporting internal teams and external vendors. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities efficiently.

Responsibilities

• Release Engineering Change Orders (ECOs), Manufacturing Variances (MVs), and pilot documentation
• Perform data entry and maintain records across SAP, Access, and documentation databases
• Track ECOs and MVs to ensure accurate and timely processing
• Maintain and organize physical and electronic document files and records
• Assign and log document numbers in accordance with established procedures
• Verify document accuracy, including revisions, numbering, and release requirements
• Fulfill print requests via service window and email
• Convert documents into PDF format for network access
• Manage service calls for equipment and maintain related documentation
• Record and submit meter readings
• Monitor and maintain paper and toner inventory
• Coordinate off-site document storage (Iron Mountain)
• Collaborate with internal teams and external vendors

Requirements

• 0–2 years of experience in documentation control, administrative support, or a related environment
• Experience with SAP and/or database systems preferred
• Proficiency in Microsoft Office (Word, Access, Excel)
• Strong organizational skills with high attention to detail

Physical Requirements And Working Conditions

Ability to sit for extended periods while working on a computer, with occasional standing, walking, and lifting of files or boxes (up to 25 lbs). This is an office-based role with frequent use of computer systems and printers, in a fast-paced environment requiring multitasking and attention to detail.

Benefits

• Flexible Medical, Dental, & Vision Coverage
• Competitive 401k company match
• Bonus Program, Generous PTO and paid holidays
• Generous Tuition reimbursement
• Hybrid and flexible work arrangements
• Professional development, engagement and events
• Company marketplace for lunch and snacks in our Norwood, MA, Billerica, MA and Westbrook, ME offices
• Company subsidized cafeteria in our Waltham, MA office

Pay

Targeted Salary Range: $28–$30/hour. Nova Biomedical believes in transparency and integrity throughout all we do, including compensation. The provided salary range for this role represents the expected base salary or hourly rate for this opening. Actual compensation will be commensurate with the candidate’s experience and may vary based on individual factors such as location, skills, and education.

Schedule

Work Location: On site in Waltham, MA