Documentation Clerk

Key Responsibilities

• Request, receive, and file supplier documentation, including Certificates of Analysis (COAs), specification sheets, and certifications.
• Maintain and update the document database, ensuring records are current and expiration dates are tracked.
• Review incoming documents for accuracy, completeness, and compliance with internal standards.
• Follow up with vendors to resolve missing, outdated, or incorrect documentation.
• Retrieve and prepare records for audits, inspections, and internal department requests.
• Provide general administrative support, including data entry and record maintenance.

Qualifications

• A high school diploma or equivalent.
• Minimum of 1 year of experience in an administrative, clerical, or documentation-focused role.
• Exceptional attention to detail and organizational skills.
• Proficiency with Microsoft Excel and Outlook.
• Clear and professional written communication skills.

Preferred Qualifications

• Experience in supplement, food, or pharmaceutical manufacturing environments.
• Familiarity with Certificates of Analysis (COAs), ingredient specifications, or regulatory documentation processes.