Document Control Coordinator I

Responsibilities

• Read and understand Joint Venture, Consortium or Partnership agreements (as applicable)
• Read and understand purchase order language in Vendor and Subcontract PO’s
• Read and understand the technical details, drawings, specifications, codes, and standards set forth by the project to be able to prove entitlement for change management.
• Lead team to develop entitlement and the development, substantiation, submission, and close out of potential changes.
• Monitor and expedite change resolution.
• Ensure proper tracking of extra work cost and hours by using timesheets and / or event capture software.
• Develop forecasts for extra work cost and schedule.
• Support preparation and distribution of periodic reports, tracking tools, dashboards, scorecards, etc.
• Develop Client or Engineering change orders as allowed by contractual agreements.
• Ensure claims are managed by teams within the framework of Advanced Work Packaging (AWP) to capture impacts, track changes, and substantiate claims.
• Review Request for Information (RFI), Non-Conformance Reports (NCR), Design Change Notices (DCNs), Field Work and Technical Instructions, and other deviations to drawings, specifications, and plans.
• Develop and process Back charges.
• Prepare documents for budget transfer or cost recovery based on contractual agreements.
• Maintain interpersonal relationships to interface with Operations, Engineering, Procurement, Subcontracts, QC, Enterprise/JV Accounting, Vendors and Client
• Cultivate a culture and environment of communication across EPC Project Team to identify scope deviation, illustrate effect, understand cause, and propose effective controls.
• Implement training for Change Management Staff, EPC Departments and Stakeholders
• Support Operational and Technical craft supervision needs regarding drawings and specification, data analysis, reporting, and engagement with design engineers for extra work issues.

Qualifications

• A highschool Diploma/GED equivalent
• Excellent communication skills
• Must be computer proficient including a proficiency in Microsoft Office applications
• Mid-level Excel background formulas, delimited (must pay attention to details and understanding the data you are working with), importing data
• Must be organized and have the ability to multitask
• Quickly learn processed and adapt to changes
• Ability to work varying hours as required to support construction operations