Document Control Coordinator

Responsibilities

• Collect Batch tickets, batch pull tickets, Production fill tickets, quality documentation from respective departments and build the batch record folder for every lot of product produced at Dallas One Solutions.
• Review the documentation for good documentation practices and interface with appropriate staff to resolve questions, inconsistencies, or missing data.
• Maintain and update the Batch record status log on the company public drive “P” so all team members have visibility to the pending documents.
• Perform the first review of the batch record and turn in the completed batch records to the Document Control Specialists team.
• Affix the Certificate of Analysis (CoA) creation to the Document Control Specialist team.
• Aid in the implementation of Change control and Deviation program.

Requirements

• A minimum of high school diploma is required.
• Basic math skills.
• Ability to work effectively in a team environment.
• Detail oriented with a critical eye.
• Strong organizational skills.
• Legible charting and documentation skills.
• Proficient with Microsoft Office Programs.
• Knowledge and have experience using the ERP system.
• Basic knowledge of cGMP and dietary supplement/food regulations.
• Experience in food or dietary supplement manufacturing is ideal.
• Excellent grammatical and spelling skills.
• Versatility, flexibility, and a willingness to work within constantly changing priorities.
• Demonstrated ability to plan and organize projects.
• Ability to work independently and self-motivated.
• Ability to multitask.
• Ability to work in a fast-paced environment.

Qualifications

• Analytical—Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Design’s workflows and procedures.
• Technical Skills—Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service—Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills—Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication—Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication—Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork—Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Quality Management—Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

Competencies

• Analytical—Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Design’s workflows and procedures.
• Technical Skills—Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service—Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills—Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication—Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication—Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork—Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Quality Management—Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

Physical Demands And Work Environment

• Sit.
• Stand.
• Walk.
• Use hands/fingers to handle or feel.
• Reach with hands and arms.
• Talk or hear.
• Lift/move up to 25 pounds.
• Work in warehouse/production environment as well as office area.