Document Control Coordinator

Position Summary

Administers and maintains company documents to facilitate effective engineering & substation construction efforts.

Responsibilities/Duties

• Requesting and receiving vendor drawings for all Projects
• Filing, Stamping, and sending Vendor drawings to AHV Engineering for review
• Returning all reviewed vendor drawings back to the respected vendor
• Filing all documents from vendors to their respected locations
• Updating Procurement Strategy Tracker with vendor drawing and closeout information for all projects
• Sending Vendors out (AHV) 60, 90 and IFC drawings for certain equipment as required VIA ShareFile and email
• Moving AHV Engineering 60, 90, and IFC drawings to the Document control Transmittal and Issued folders in SharePoint
• Being a go between AHV engineering and vendors
• Requesting specific files from vendors as engineering requests them
• Requesting FID numbers for the SCADA/ Study Engineering team
• Setting up meetings with Vendors and engineering as needed
• Leading 2 meetings with Control Enclosure vendors to keep the job moving
• Updating meeting tracker and emailing the updated tracker out to the Vendor and AHV Team
• Creating section 5 (Equipment Manuals & Energization Procedure) of the job Closeout book for all Projects
• Requesting Closeout documents from vendor (warranty, certified drawings, Owner’s manuals, test reports, etc.)
• Updating the job book tracker for each project as the files are received
• Working with Site team to collect Material Receiving checklist and Equipment Installation Checklists

Knowledge/Skills/Abilities

• Strong coordination, time management, active listening, verbal and written communication skills, critical thinking and reasoning skills
• Self-motivated, able to learn quickly and independently

Physical Demands

All actions required to successfully perform the essential functions of the job, including mobility and occasionally lifting or moving up to 25 pounds.

Computer Literacy and Proficiency

Using Excel and MS Office.

Benefits

Equal Opportunity Employer