Document Admin

About the role

GeoTek is a full-service consulting engineering firm specializing in geotechnical engineering, construction materials testing, special inspections, and environmental consulting. We provide strong business partnerships through high-quality customer service and professional consultation that adds value to our clients' projects. This role supports daily field operations by performing administrative tasks related to filing and scanning.

Responsibilities

• Collect paperwork from the "in" basket
• Scan all paperwork into master file
• Sort paperwork for manager review
• Track paperwork and supply manager with missing paperwork tracker
• Give sorted paperwork to managers
• File returned paperwork into file cabinets
• Create temp file from Master file for extraction
• Extract files from temp file into job folders on server
• Delete/maintain temp files
• Maintain master scanned file by day
• Assist in locating paperwork for final reports and billing
• Maintain concrete ticket file
• Upload Clark County Anchor reports
• Submit City of Las Vegas Anchor reports
• Other duties as assigned

Requirements

• 1+ year in an administrative role or similar capacity highly preferred
• Good typing skills, attention to detail, and accurate data entry abilities
• Knowledge and ability to use computer applications and office equipment
• Intermediate knowledge of Microsoft Word, Excel, Outlook, Nitro, and basic computer functioning
• Ability to communicate verbally and in writing and follow directions
• Ability to work independently and handle multiple tasks in an organized manner
• Ability to work with and maintain confidential information

Physical Demands

• Performing general physical activities such as talking, hearing, and seeing to convey detailed information quickly and accurately
• Average hearing and conversational skills to properly receive information
• Finger dexterity for repetitive movements of the wrists, fingers, and hands
• Average visual abilities to inspect and prepare documents, manipulate tools, and operate office machinery
• Highly sedentary role involving sitting, with occasional standing, walking, and bending
• May exert up to 10 lbs occasionally

Pay

Pay Range: $19.37—$21.37 USD