Doc Admin

About the Role

A Document Administrative Associate maintains organized and updated documents for a business using document management software, ensuring proper and secure storage.

Responsibilities

• Review and process a variety of documents with a high degree of accuracy.
• Ensure that all documents adhere to established standards and guidelines.
• Identify and rectify discrepancies or errors in the documentation.
• Collaborate with internal teams to gather missing information and ensure completeness of documents.
• Ensure seamless document access across departments and compliance with company policies.
• Undertake various administrative projects as needed, demonstrating flexibility and adaptability.
• Enter data from source documents into appropriate systems or databases.
• Maintain efficient filing systems for easy document retrieval.
• Assist in the development and improvement of document processing workflows.
• Organize an archiving system, retrieve documents upon request, and outline a long-term storage strategy.
• Assist with records retrieval during 3rd Party and Regulatory Audits.

Requirements

• High school diploma or equivalent; additional education or certifications in document management/administration is a plus.
• At least three years of proven experience in document management, archive management, or records management.
• Experience with MasterControl software or similar software is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficient computer skills, including experience with document processing software and office productivity tools.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Top-class typing, writing, and report writing skills.

Work Environment

• Work will take place in a warehouse environment and various types of manufacturing environments, as well as outdoor settings.
• Prolonged standing, climbing, pulling, and lifting of heavy objects may be required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

• Medical, prescription drug, dental, and vision coverage.
• Health Care Reimbursement Account and Dependent Care Reimbursement Account.
• Wellness Programs and Employee Assistance Plan.
• Paid holidays and vacation.
• 401(k) with company matching and pension.
• Salary Continuation – Short-Term Disability and Long-Term Disability Options.
• Employee Life Insurance, Spouse & Dependent Life Insurance, and Business Travel Accident Insurance.
• Direct Deposit Payroll.
• Educational/Tuition Assistance Plan and College Scholarship Program for dependent children.
• Matching Gift Program and new auto purchase discount plans.

About the Company

A member of the S&P 500 Index, Martin Marietta is a leading supplier of heavy building materials, including aggregates, cement, ready-mixed concrete, and asphalt. The company operates across 28 states, Canada, and the Bahamas, supplying foundational resources for communities. Martin Marietta's Magnesia Specialties business produces high-purity magnesia and dolomitic lime products for environmental, industrial, agricultural, and specialty applications. The company employs roughly 9,500 people and fosters a culture of mutual respect, diversity, and growth.