Division Coordinator
About the role
The Division Coordinator will serve as strategic administrative support to the Division of Molecular Biosciences and Clinical Therapeutics (MBCT) in the School of Pharmacy & Pharmaceutical Sciences. The Department Coordinator should be a self-directed professional who serves as a strategic partner to the faculty of the MBCT Division performing tasks and responsibilities aimed at maximizing the effectiveness of the division.
Responsibilities
- Provide direct strategic administrative support to the faculty of the division including scheduling of meetings, office operations and calendar management.
- Management of financial related transactions such as shop blue, e-req, disbursement requests; Concur reimbursement requests, deposit transmittals in accordance with University guidelines and policy.
- Collaborate with SPPS Office of Student Engagement on all areas related to the student experience for the MS CTT and PharmD/MS CTT programs. Responsibilities include: recruitment, admissions, enrollment; on-boarding, academic advising, retention; student success, career and professional development, well-being, academic and personal support; progression, policy and student conduct; learning and engagement communities; awards, scholarships, and commencement; data analytics
- Serve as point of contact in department main office fielding inquiries from faculty, staff, students as well as visitors by phone, email, and walk in.
Requirements
Successful candidate must be able to collaborate with and support multiple members of a diverse school and university community, participating wherever necessary to ensure smooth and efficient operations, as well as continuously analyzing the work and identifying areas for improvement. They must be able to multitask across strategic project areas, ensure consistent follow-up and follow-through and have excellent communication skills.