District Office Receptionist

Primary Function

The District Receptionist is responsible for overseeing all front desk reception responsibilities required to support day-to-day operations while also providing excellent customer service to all internal and external stakeholders.

Minimum Qualifications

• High school diploma or equivalent, with additional training and experience in oral and written interpretation and translation (associate degree preferred)
• Fluency in both English and Spanish, with proven ability to read, write, translate, and interpret both languages, verified through an internal assessment
• Proficient in Microsoft Word, Outlook, Excel, Google Suite, and general computer navigation, with strong organizational and time management skills
• Excellent interpersonal skills, demonstrating tact, patience, and courtesy
• Strong multitasking skills, with the ability to manage various projects simultaneously
• Capable of working independently, under tight deadlines, and in a fast-paced environment
• Highly detail-oriented, with the ability to perform routine duties such as filing, duplicating, and maintaining records with accuracy
• Ability to understand and follow oral and written directions
• Demonstrated problem-solving skills and ability to adapt to changing priorities
• Strong customer service mindset, ensuring professional and courteous support

Receptionist Duties And Responsibilities

• Support the necessary clerical responsibilities required to assist in the management of the District office's front reception desk and related tasks including but not limited to:
• Reception of visitors at the District Office
• Administrative Center
• Taking incoming telephone messages, routing, and following through to the appropriate person/department
• Distributing mail and materials as needed
• Aiding in the coordination and execution of District Office events, meetings, and set-up
• Providing administrative support to the Student Services Department through scheduling coordination, clerical functions, records management, correspondence, and other related duties as assigned by the Director of Student Services
• Aiding in the registration process for families, supporting families in the registration process as needed when the registrar is attending to another family
• Scheduling registration appointments for newly registering families
• Maintaining office security by following safety procedures
• Managing the posting of all postage for mail from all schools in the district
• Aiding District staff in other clerical duties as may be assigned

Knowledge and Abilities

• Correct oral and written usage of English and Spanish
• Interpersonal skills using tact, patience, and courtesy
• Strong computer skills including Google Suite, Microsoft Office Suite, and general computer navigation
• Establish and maintain cooperative and effective working relationships with others
• Meet schedules and time lines
• Work independently
• Work under tight deadlines
• Multitask of various projects
• Understand and follow oral and written directions
• Perform routine duties such as filing, duplicating, and maintaining records

Pay

Salary to be established annually by the Board of Education: $50,000 to $60,000, commensurate with experience