Administrative Assistant I - District Office Receptionist

About the Role

The Administrative Assistant assists administration in maintaining the efficient and professional operation of the office and performs a variety of clerical tasks under the direction and supervision of building or district administration of the Seaford School District.

Qualifications

• Minimum high school diploma with documented business and/or secretarial course work beyond high school level; college degree preferred
• Proficiency in clerical skills including typing and record keeping
• Knowledge of and experience with technology; Microsoft programs preferred
• Ability to communicate and relate to the public in a professional, courteous, and efficient manner including proper telephone etiquette skills
• Established record of good attendance and performance
• Previous school-level experience preferred
• Ability to develop and maintain effective and cooperative working relationships
• Ability to work confidentially
• Ability to complete work amid constant interruptions
• Ability to comply with schedules and meet deadlines

Responsibilities

• Acts as the receptionist to the office and school visitors and answers a variety of questions for the public in a courteous manner
• Distributes mail and packages upon arrival
• Maintains orderly mailroom and main office areas
• Greets visitors and issues passes/id badges when appropriate
• Maintains office machines (copier, fax, printer, etc.), monitors and orders supplies for these devices, and maintains service records
• Keeps form bank stocked and clearly labeled
• Is knowledgeable of the district's phone and email to assist staff members and troubleshoot issues
• Manages the printing and distribution of report cards
• Performs other duties as assigned

Work Environment

• Works in standard office and school building environments

Schedule

12 months, 261 days (pro-rated to start date). Full-time position.

Benefits

• Eligible for "State Share" of benefits
• Pension eligible

Special Conditions of Employment

• Favorable Criminal Background Check and Child Protection Registry Check for the candidate who is offered employment
• Tuberculin Test
• Mandatory Direct Deposit of paycheck
• New employees will receive the first paycheck at the end of the second pay period of work due to the State of Delaware's lag pay policy