District Administrative Specialist

About the role

The District Administrative Specialist 1 – District Administrative Specialist position in the Oregon Department of Transportation (ODOT) is located in Region 5, District 13, La Grande. This role plays a key role in supporting the delivery of critical transportation services by providing administrative and organizational support.

Responsibilities

• Provide general administrative aid, including preparing, proofreading, and reviewing correspondence and reports, letters, and personnel actions.
• Oversee the district filing system, including employee personnel files and record purging as needed.
• Operate computers to enter, update, and retrieve information using ODOT systems.
• Cook up district financial activities, including payroll assistance, accounts payable, purchase requests, invoice reconciliation, and monitoring budgets for 9 maintenance crews.
• Answer and route telephone calls, take messages, greet and screen visitors, and answer inquiries from the public.
• Compile, compute, and submit reports related to highway maintenance activities, equipment usage, fund transfers, property control, roadway surface types, and cost summaries.
• Work in a standard office environment with travel required.

Requirements

This role requires a valid US driver license and an acceptable driving record. Pre-employment driving records checks will be conducted on the final candidate(s).

Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
• An equivalent combination of education and experience.

Special Qualifications

Driving is an essential function of this position. You must have a valid US driver license and an acceptable driving record.

What’s In It For You

Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave, and so much more. Comprehensive and equitable base salary offer within the listed range. Public Service Loan Forgiveness opportunity!

How To Apply

To apply, complete the application or attach a resume. Attach a cover letter that addresses the qualities listed under "What We’d Like To See." Answer the checkbox-style questions on the application and complete the public records request authorization and gender identity questionnaire after submission.