Administrative Specialist

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We need to parse the posting. Key info: - Advertisement Closes date: 10/1/2026 (11:59 PM ET) – maybe metadata, we can fold into short

or drop. It's minor metadata. - Job ID 2604993 – drop. - Administrative Specialist Pay Grade 12 Salary $36,426.00 - $53,568.48 Annually – this is Pay info. So we need a Pay section with that salary range. - Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK – schedule info: 37.5 hr/week, full time, eligible for overtime. So we can have Schedule section with that. - Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services – maybe part of About the role? Could be included in description. - Location: 3649 Wathens Crossing Owensboro, KY 42301 USA – location info. - Description: paragraphs about DCBS, mission, etc. That's About the role. - Responsibilities: list bullet points after "Responsibilities Include But Are Not Limited To". So we need Responsibilities section with

• . - The Ideal Candidate Will Have ... list: Strong verbal and written communication skills, Good time management and organizational skills, The ability to work well under pressure, A willingness to work as part of a team. That's Skills/Qualifications? Could be Skills section. - Minimum Requirements: Education: bachelor's degree. Experience: one year professional admin/business experience. Substitution rules. Special Requirements: NONE. That's Requirements/Qualifications. - Working Conditions: office setting. Probationary Period: 6 months. Could be part of Requirements or separate? Probably not needed as separate heading unless we have content. Could include in Requirements. - Contact info: Cherie Griffin email/phone – could be minor metadata, maybe drop. - E-Verify info: could be part of Benefits? Not really benefit. Could be omitted as boilerplate? It's not EEO but it's about verification. Might be considered boilerplate? It's not cookie/navigation/legal/EEO/equal-opportunity/scam-warning. It's about E-Verify, maybe keep as part of Requirements? But it's more about hiring process. The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. E-Verify is not exactly those, but could be considered legal boilerplate. Safer to drop? However it's substantive info about verification requirement. Might be considered part of Requirements? I'd keep it as a short paragraph maybe under Requirements? But we have to avoid filler. It's specific. Could include in a "Additional Information" but we don't have heading for that. Could fold into Requirements as a paragraph. - Equal Opportunity Employer M/F/D – that's EEO boilerplate, remove. Thus sections: - About the role (description paragraph(s)) - Responsibilities (list) - Requirements (education, experience, substitution, special requirements, working conditions, probationary period, maybe E-Verify) - Skills (the ideal candidate bullet list) - Pay (salary range) - Schedule (employment type, hours, overtime eligibility) We need to ensure we don't create sections with filler like "commensurate with experience". We have actual content. Now produce HTML fragment:

  About the role

  ... description ...

  We need to preserve all substantive information; do not invent or summarize away detail. So we need to include the description text exactly as given (maybe trimmed of boilerplate). The description includes: "The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process. For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. This position provides general administrative support to the office supervisor and workers. The ideal candidate for this position is self-motivated, organized, and able to multi-task and prioritize work assignments well. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens. Come work in a rewarding, past paced environment, where you assist with providing support to both citizens and office staff. You will play a vital role in the success of the office. The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation." We need to keep that. Also location maybe separate? Could be part of About the role? Might be separate but we don't have heading for location. Could include in About the role paragraph. We also have hiring agency info: "Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services". Could be included. We need to avoid duplication: The description already mentions DCBS and CHFS. We'll include agency. Now Responsibilities list: after "Responsibilities Include But Are Not Limited To" we have bullet-like sentences separated by periods? Actually it's a paragraph with each duty separated by spaces? Let's extract: "Maintains files, logs, manuals or other documents. Data Entry Filing Drafts or prepares correspondence, detailed forms, reports or other materials Answers inquiries and provides detailed information on office inquiries in person, by telephone or by electronic mail Runs weekly payroll reports. Prepares daily, monthly or annual records or reports Operates personal computers, office machines or other office equipment Orders office supplies and, or, maintains inventory of equipment, furniture or other items Distributes incoming mail or other incoming material to office staff, prepares outgoing mail, or parcels" We need to turn each into
• . Might need to split correctly. Let's list: - Maintains files, logs, manuals or other documents. - Data Entry Filing Drafts or prepares correspondence, detailed forms, reports or other materials - Answers inquiries and provides detailed information on office inquiries in person, by telephone or by electronic mail - Runs weekly payroll reports. - Prepares daily, monthly or annual records or reports - Operates personal computers, office machines or other office equipment - Orders office supplies and, or, maintains inventory of equipment, furniture or other items - Distributes incoming mail or other incoming material to office staff, prepares outgoing mail, or parcels We'll keep as is. Skills: "The Ideal Candidate Will Have Strong verbal and written communication skills Good time management and organizational skills The ability to work well under pressure A willingness to work as part of a team" We need to split into list items: - Strong verbal and written communication skills - Good time management and organizational skills - The ability to work well under pressure - A willingness to work as part of a team Now Requirements: Minimum Requirements block: "EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE" Also Working Conditions: "Incumbents working in this job title primarily perform duties in an office setting." Probationary Period: "This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111." Also E-Verify info maybe include: "CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify" We could include that as a paragraph under Requirements or separate? Probably under Requirements as it's a condition of employment. We'll create a
  for requirements? The instruction: Use
  • for any list of duties/requirements/benefits. So for requirements we can use list. Thus Requirements section:

    Requirements

    • Education: Graduate of a college or university with a bachelor's degree.
    • Experience: One year of professional, administrative, or business experience.
    • Substitution: Additional education may substitute for required experience on a year-for-year basis.
    • Substitution: Additional administrative, business, research, and/or clerical experience may substitute for required education on a year-for-year basis.
    • Special requirements: None.
    • Working conditions: Office setting.
    • Probationary period: 6 months (initial and promotional), per KRS 18A.111.
    • E-Verify: CHFS participates in E-Verify; will verify work authorization after job offer and Form I-9 completion. For more information, contact DHS at 888-897-7781 or https://dhs.gov/e-verify.
    But we need to preserve all substantive information; we must not lose details like "Graduate of a college or university with a bachelor's degree." That's fine. Pay section:

    Pay

    Pay Grade 12; Salary $36,426.00 - $53,568.48 annually.

    Schedule section:

    Schedule

    Executive Branch, Full Time, eligible for overtime pay; 37.5 hours per week.

    We might also include location and hiring agency in About the role paragraph. Let's craft About the role paragraph: combine description, location, hiring agency. We need to avoid repeating job title as heading (already not). Also avoid putting Job ID etc. Now produce HTML fragment. Check for any boilerplate removed: we removed EEO, application instructions (click here for more details on state employment), contact info (maybe we kept E-Verify contact but that's okay). We removed "Click here for more details on state employment." We removed "For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx" maybe we should keep? It's substantive info about agency. It's part of description. We'll keep it. We removed "Advertisement Closes 10/1/2026 (11:59 PM ET)" maybe we could keep as minor metadata in a paragraph? The instruction: fold minor metadata into a short

    or drop it. Could include a short paragraph at top:

    Advert