District Administrative Specialist

About the role

The District Administrative Specialist 1 – District Administrative Specialist position in the Oregon Department of Transportation (ODOT) focuses on supporting the delivery and operations division in Region 5, District 13. The role involves providing administrative support, managing records, coordinating financial activities, and handling various administrative tasks.

Responsibilities

• Provide general administrative aid, including preparing, proofreading, and reviewing correspondence and reports.
• Oversee the district filing system, including employee personnel files and record purging as needed.
• Operate computers to enter, update, and retrieve information using ODOT systems.
• Cook up district financial activities, including payroll assistance, accounts payable, purchase requests, invoice reconciliation, and monitoring budgets for 9 maintenance crews.
• Answer and route telephone calls, take messages, greet and screen visitors, and answer inquiries from the public.
• Compile, compute, and submit reports related to highway maintenance activities, equipment usage, fund transfers, property control, roadway surface types, and cost summaries.
• Work in a standard office environment with travel required.

Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
• An equivalent combination of education and experience.

Special Qualifications

• Driving is an essential function of this position. You must have a valid US driver license and an acceptable driving record. Pre-employment driving records checks will be conducted on the final candidate(s).

What’s In It For You

Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave, and much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer. Comprehensive and equitable base salary offer within the listed range. Public Service Loan Forgiveness opportunity!

How To Apply

To apply, complete the application or attach a resume. Attach a cover letter, which should clearly demonstrate how your experience and training relate to the qualities that you have under the "what we'd like to see" section above. Your cover letter must be limited to no more than two (2) pages. Address your cover letter to Sean Rohan, District 13 - Assistant District Manager. After submitting your application, respond to the public records request authorization and gender identity questionnaire. For privacy reasons, do not attach your military service document(s) to your application or combine it with any other required document attachments. For questions, call 971-345-1967 or email ODOTRecruitmentJS@odot.oregon.gov.