Administrative Specialist

JOB SUMMARY

Reporting directly to a Juvenile Service Manager or Director, responsible for providing administrative support to an assigned division by performing reception and clerical duties.

EXAMPLES OF WORK PERFORMED

• Provides continuous coverage at a reception desk to assist visitors and callers
• Receipts funds for probation, restitution, court, and child support fees
• Assists in copying, filing and auditing invoices
• Enters and verifies data within the Juvenile Case Management System (JCMS) database
• Creates and maintains various reports, forms, worksheets, and informational materials
• Ensures comprehensive filing systems are maintained and up-to-date
• Retrieves, sorts and distributes incoming mail and fax documents
• Affords assistance in planning and executing special projects and events
• Affords assistance in updating policies and procedures
• Cross-trains with other office staff to ensure continuity of departmental operations
• Attends all meetings and trainings, as required
• Performs special duties as assigned

MINIMUM QUALIFICATIONS

• High School diploma or equivalent
• One (1) year of clerical experience in a professional office environment
• Working knowledge of Microsoft Office Suite

PREFERRED QUALIFICATIONS

• Two (2) years of clerical experience in a professional office environment
• Court Assignment: Prior work experience in a law enforcement or juvenile justice setting

EMPLOYMENT TESTING

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: Yes
• Psychological exam: No
• Additional: Child Abuse Registry Check

SUPPLEMENTAL INFORMATION

• To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator.
• The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation).
• The County also provides a full range of employee benefit programs for eligible full-time employees, retirees, and their families, including group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short-term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

ADDITIONAL INFORMATION

• To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator.
• The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation).
• The County also provides a full range of employee benefit programs for eligible full-time employees, retirees, and their families, including group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short-term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.