Administrative Specialist

About the Role

This position provides executive administrative support to the Vice President of Strategic Marketing, Door Segment and Vice President of Finance, Door Segment. The role focuses on increasing efficiency and effectiveness of the Strategic Marketing and Finance teams through calendar coordination, event and meeting planning, and project support. The Administrative Specialist will interact with employees at all levels, frequently engaging with senior executive leadership and administrative support.

Responsibilities

• Accurate and efficient maintenance of daily schedules and coordination of meetings.
• Perform general administrative duties such as setting up and managing meetings, calendars, and travel arrangements.
• Process T&E expense reports in a timely manner for the vice presidents.
• Manage purchase card administration (e.g., office supplies, annual industry memberships) and reconcile monthly statements.
• Handle purchase order and invoice process management as needed.
• Schedule interviews for prospective candidates, both internal and external, and assist with onboarding new team members.
• Create reports, presentations, and emails/correspondence as needed.
• Organize team meetings, including planning, travel coordination, agenda preparation, and pre-read materials while adhering to budget controls and company policies.
• Provide proactive support to track actions, deadlines, and manage documents.
• Serve as the focal point for general administration matters: meeting requests, supply orders, internal moves, booking conference rooms, updating address/distribution lists, and ordering business cards.
• Develop and maintain a high-level network of relevant business and administrative contacts.
• Collaborate with other administrative assistants to manage tasks and provide back-up support across the Door organization.
• Compose emails, correspondence, and other communications.
• Demonstrate flexibility and adaptability when managing multiple requests from external stakeholders.

Metrics

• Actions completed to deadlines, including events, meetings, and budgeting.
• Positive interactions with senior leadership and administrators to drive desired outcomes.
• Accurate and efficient maintenance of daily schedules, coordination of meetings, and T&E report processing.
• Organize travel with creativity, efficiency, and cost awareness.
• Continuous improvement mindset to increase process efficiencies.

Requirements

• High School diploma required; Associate’s or Bachelor’s Degree preferred.
• Minimum 5 years of experience as an Administrative Professional, with demonstrated ability to function at the Executive Administrative level.
• Strong working knowledge of MS Office Suite (Outlook, Excel, PowerPoint, Word); experience with Teams is a plus.
• Proven experience in event planning and managing internal/external customer relationships.
• International exposure preferred.

Skills & Abilities

• Ability to maintain confidentiality of sensitive communications and data.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple tasks, prioritize, and maintain a results/customer-focused orientation.
• Ability to excel in a fast-paced, ever-changing work environment.
• Strong interpersonal, communication, and professional/technical/analytical skills.
• Ability to learn rapidly and work independently with minimal supervision.
• Service-oriented mindset to efficiently achieve organizational results.

About Owens Corning

Owens Corning is a branded building products leader with three complementary market-leading businesses providing roofing, insulation, and doors primarily for residential markets in North America and Europe. The company operates with an integrated go-to-market strategy and a unique set of OC Advantages™ – including its iconic brand, unparalleled commercial strength, leading technology, and winning cost position – to help customers win and grow in the market. Owens Corning is committed to building better through winning partnerships, leading performance, and engaging people. Founded in 1938 and headquartered in Toledo, Ohio, Owens Corning is listed on the New York Stock Exchange (NYSE: OC).