Distribution Purchasing Coordinator

Full-time position based in Willingboro, NJ with a schedule of 8 AM to 5 PM.

About the Role

Responsible for performing all activities related to purchasing, including daily purchase orders, drop shipments, rush orders, addressing purchase order issues, and following up on unconfirmed purchase orders.

Responsibilities

• Generate purchase orders for all new products by assigning vendors and pricing to sales orders using the Dynamics purchasing system.
• Confirm purchase orders with price, part number, and lead-time, establishing consistent order follow-up by contacting vendors to ensure timely processing and required delivery dates.
• Handle all discrepancies such as price, part numbers, and lead-times; adjust purchase orders and/or sales orders accordingly.
• Assist in business system database clean-up and ongoing maintenance.
• Assist in customer expedites when needed, vendor expedites, and inquiries about purchases via phone, email, or other means in a timely, efficient, and professional manner.
• Work with the expediting group to help resolve purchasing delivery issues and exceed customer expectations.
• Proactively place purchase orders via websites.
• Maintain and update purchase order confirmations daily on an Excel spreadsheet.
• Complete at least 25% of the daily purchase orders as part of performance metrics.
• Perform other duties, tasks, and work as assigned; duties may be modified from time to time.

Requirements

• Ability to work at a fast pace.
• Strong attention to detail.
• Problem-solving abilities.
• Basic computer skills, including proficiency in Word, Outlook, Internet, phones, and fax.
• Strong computer proficiency and ability to learn new software quickly.
• Strong problem resolution and analysis skills.
• Excellent organizational and time management skills; ability to multi-task.
• Excellent written and verbal communication.
• Ability to work well in a team environment.
• Ability to maintain confidential information.

Qualifications

• Associate’s degree or high school diploma; Bachelor’s degree a plus.
• One to three years of related customer service experience and/or training.
• Technical or industrial product knowledge is a plus.

Physical Demands

This is an office job that entails operating a telephone, computer (viewing monitor, keyboard, mouse), and filing.

Pay

Salary range: $25–$30 per hour. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.