Director of Operations, AI-BIOME Programmable Cloud Laboratory

Core Responsibilities

• Oversee the daily administrative and operational activities of AI-BIOME.
• Develop and implement operational policies, procedures, and best practices.
• Cookordination activities across participating institutions.
• Monitor organizational performance and operational metrics.
• Finance & Research Administration
• Manage AI-BIOME's annual operating budget.
• Oversee pre- and post-award administration, subawards, procurement, contracts, purchasing, financial reporting, and compliance.
• Cookordinate annual reports, NSF reporting requirements, audits, and sponsor communications.
• Cookordinate with RFCUNY, CUNY, CCNY, ASRC, and partner institutions on financial administration.

Personnel & Human Resources

• Supervise administrative and operational staff.
• Cookordinate hiring, onboarding, professional development, and personnel actions.
• Cookordinate with PIs and the Science, AI and Data Leads to support recruitment of postdoctoral fellows, graduate students, technical staff, and visiting researchers.
• Develop staff training and performance evaluation processes.

Research Operations & Core Facilities

• Coordinate operational support for AI-BIOME's cloud laboratory infrastructure.
• Work with CCNY and ASRC Core Facility Directors to coordinate laboratory scheduling, user support, shared instrumentation, and technical operations.
• Cookordinate implementation of new laboratory capabilities and operational workflows.

Communications, Events & Outreach

• Oversee logistics for workshops, annual meetings, Executive Committee meetings, Advisory Board meetings, and NSF site visits.
• Cookordinate internal communications and support public engagement activities.
• Support workforce development and education programming.

Compliance & Quality

• Ensure compliance with sponsor, institutional, regulatory, laboratory safety, cybersecurity, and data management requirements.
• Maintain policies that support efficient, transparent, and reproducible research operations.

Work Arrangement

• On-Site at CCNY/ASRC campus in the West Harlem Innovation Triangle.
• Appointment Type: Full-time, Grant-funded (Renewable based on performance and funding).

Minimum Qualifications

• Advanced degree in public administration, business, science, engineering, higher education administration, or a related discipline.
• Minimum of 5 years of progressively responsible experience in research administration, operations, or organizational management within a university, research institute, national laboratory, or comparable environment.
• Demonstrated experience managing the operations of large federally funded research programs, centers, institutes, or shared scientific facilities.
• Experience managing complex budgets, grants, contracts, procurement, subawards, and financial reporting.
• Experience with pre- and post-award research administration and familiarity with NSF, NIH, DOE, or other federal sponsor requirements.
• Demonstrated success supervising professional staff and managing multidisciplinary teams.
• Experience coordinating activities across multiple institutions and diverse stakeholder groups.
• Knowledge of human resources, facilities management, information technology, and research compliance within an academic or research environment.
• Excellent organizational, project management, interpersonal, and written and verbal communication skills.
• Demonstrated ability to manage multiple complex projects simultaneously while maintaining attention to detail and meeting deadlines.
• Ability to work independently, exercise sound judgment, and manage confidential information with professionalism and discretion.

Preferred Qualifications

• Experience supporting laboratory automation, robotics, cloud laboratories, research computing, scientific software, or digital research infrastructure.
• Experience coordinating shared scientific facilities or core laboratories.
• Experience managing NSF centers, Engineering Research Centers (ERCs), Science and Technology Centers (STCs), DOE user facilities, or other large interdisciplinary research programs.
• Experience organizing external advisory board meetings, federal site visits, and large scientific workshops.
• Experience working with technology transfer, industry partnerships, or innovation programs.
• Commitment to fostering an inclusive, collaborative, and service-oriented research environment.