Director of ARD Facilitation

Strategy

Schedule or assist in scheduling Admission, Review and Dismissal (ARD) meetings and notify parents of the ARD meeting, including distributing the ARD calendar to appropriate ARD Committee members in a timely fashion. Ensure that Individual Transition Plan elements are completed in the applicable cases. Notify all appropriate school personnel of ARD meeting/ARD schedule changes.

Communication

Assists the Managing Director of Special Education in ensuring KTX special populations teams are provided excellent communication, customer service, and well-coordinated support.

Legal Framework & Compliance

Possess experience and knowledge of IDEA and Texas State Education Law & Regulations, Section 504 Law & Regulations and understanding of the essential elements of compliance.

Compliance and Documentation

• Schedules, or assists in scheduling, Admission, Review and Dismissal (ARD) meetings and notifies parents of the ARD meeting, including distributing the ARD calendar to appropriate ARD Committee members in a timely fashion; ensures that Individual Transition Plan elements are completed in the applicable cases; notifies all appropriate school personnel of ARD meeting/ARD schedule changes.
• Ensures that federal/state timelines are met with respect to functions of ARD Committee meetings: requests for additional assessments and required timelines set by ARD Committee.
• Writes and monitors ARD paperwork and submits ARD paperwork by the compliance due date.
• Completes required documentation and reports required by the special education department by due dates (e.g. transportation forms, extended service year (ESY) forms, October snapshot, etc).
• Completes appropriate ARD supplements and collects appropriate data (i.e., ESY regression, individual educational plan (IEP), behavior improvement plan (BIP, etc.).
• Follows beginning, middle, and end of year procedures and submits appropriate summer program student recommendations.
• Ensure that IEPs, other special education documentation, and 504 plans are compliant with federal, state, and district regulations.
• Participate in IEP meetings, parent-teacher conferences, and other relevant meetings to discuss student progress.
• Support and Communication Maintains systematic communication between special and general education personnel with respect to ARD meetings and decisions, IEPs, student accommodations, and instructional concerns and progress.
• Maintain positive relationships with school staff, parents, and community members.
• Provide coaching to school-based special education managers and other staff that support special populations students across all grade bands, including self-contained classrooms on MTSS, 504, and Special Education.
• Provide support for special population compliance across the organization.

Data Analysis and Improvement

• Analyze school data, including 504 and ARD compliance to inform school based support and assistance.
• Maintains current state assessment rosters and submits referral sheets (additional testing, re-evaluation, etc.) including those for related services.
• Maintains communication between assessment personnel and related service providers.
• Use data to develop goals and support the education needs of special populations students.

Stakeholder Engagement

• Cultivate the trust of all key stakeholders, including teachers, parents, and administrators, to support student success.
• Maintain productive working relationships with other internal departments and lead troubleshooting efforts when issues arise with special populations.
• Serve as the Special Populations team Liaison, ensuring effective communication and collaboration between teams.

Professional Development Support

• Support/provide monthly PD, newsletter input, communication, to provide ongoing coaching and guidance to the school-based staff.
• Develop and deliver training on organization structures, processes, and procedures necessary to support effective compliance.
• Collaborate with the Director of ARD Facilitation and school staff to resolve TEA complaints.

Qualifications

• Bachelor’s degree required.
• Special Education Certification.
• Satisfactory outcome background check.
• 3+ years experience teaching with a focus on special education services.
• Knowledge of 504, and the 13 eligibility categories under IDEA.

Competency and Skills

• Deep knowledge of IDEA, state special education regulations, and ARD compliance requirements.
• Strong facilitation, coaching, and adult learning skills.
• Proven ability to manage high-stakes meetings with professionalism and equity-centered decision making.
• Systems-thinking with the ability to design scalable training and monitoring processes.
• Exceptional collaboration, communication, and relationship-building skills.