Destination Management (DMC) Coordinator

We are seeking a Destination Project Coordinator to support our Destination Services Manager and team at a prestigious resort property in Ponte Vedra Beach, FL. This role will assist with the creation of proposals, event coordination, and onsite execution, ensuring every event meets Mugwump’s high standards of excellence. Role Overview: The Destination Project Coordinator is a detail-oriented, highly organized professional who supports the Destination Services Manager in planning, producing, and delivering destination management programs and event décor services. This position will collaborate with internal operations, vendors, and resort partners to bring creative event concepts to life while ensuring flawless execution. Key Responsibilities: Assist with writing proposals, developing budgets, and creating event conceptsCoordinate logistics for décor, entertainment, transportation, tours, and group activitiesSource and manage vendor partners, ensuring all services align with Mugwump standardsSupport pre-event planning, including timeline creation, and client communicationsOversee onsite setup and breakdown of event décor, activities, and program elementsServe as an onsite point of contact for vendors, internal teams, and clients as directedMaintain accurate project documentation including contracts, BEOs, timelines, and invoicesTrack expenses to support budget management and program profitabilityProvide exceptional client service, anticipating needs and resolving issues quicklyContribute to continuous improvement by providing feedback on processes and program outcomes Qualifications: 1+ years’ experience in event planning, project management, or hospitality (DMC or luxury property experience a plus)Degree in Hospitality, Event Management, Business, or related field, preferred but not required. Strong organizational skills with the ability to handle multiple projects simultaneouslyExcellent written and verbal communication skills, especially in client-facing documents/proposalsCollaborative team player with the ability to work independently when neededHigh attention to detail and problem-solving mindsetComfortable working evenings, weekends, and flexible hours as required by eventsFamiliarity with Ponte Vedra/Jacksonville area vendors and venues a plus Why Join Mugwump Productions? Be part of a creative, growing company that values both innovation and client serviceWork alongside seasoned professionals in a prestigious resort environmentCollaborate with a passionate team that values innovation, service, and relationshipsOpportunities for career growth within Mugwump Productions and its sister company, Sight & Sound ProductionsCompetitive salary with performance-based incentivesBenefits including PTO, Medical, Dental and Vision Insurance, and 401K with company matchTeam Focused CultureComplementary tickets to events including the Jacksonville Icemen Hockey Games, Jumbo Shrimp Baseball games, and special events. About Us: Mugwump Productions is a premier event décor and destination management company with over 30 years of experience designing memorable experiences for corporate, social, and wedding clients. We partner with luxury venues and properties to deliver seamless, high-touch service. At Mugwump, creativity, professionalism, and client relationships are at the heart of what we do. Powered by JazzHR qB1E7KSCpf