Deputy County Clerk Floater-Elections and Recorder of Deeds

About the Role

This position assists in various divisions of the Clerk's office, performing a variety of moderately complex to complex clerical work involving the Election Division and Recorder's Division under the general supervision of the Chief Deputy and the Recording & Election Supervisor.

Responsibilities

• Accurate data input of documents, scan and proof documents for clarity and accuracy.
• Process payments (cash, check, credit, and debit transactions).
• Answer phones and assist customers/voters at the counter.
• Help maintain inventory and organization of the election storage room.
• Maintain current election materials.
• Register voters, process address changes, new registration input, printing of ID cards, and cancel voters as needed.
• Set up and tear down off-site early voting locations.
• Meet challenging deadlines in each division of the County Clerk's Office.
• Set up and coordinate workers for the Counting Center on Election Night.
• Wait on customers, answer phones, and assist walk-in customers in the Recorder's Division.
• Accept payment for copies and enter pertinent data into computer form documents.
• Scan documents into imaging function and ensure clarity and readability.
• Proofread data entry information.
• Assist surveyors with plats and surveys and answer public questions.
• Record and balance account receipts.

Requirements

• High school diploma or general education degree (GED) with one to three years of responsible office experience or equivalent combination of education and experience.
• Knowledge of voter registration requirements, election laws, codes, policies, and dates concerning election laws and elections.
• Ability to establish positive relationships with co-workers and the public.
• Ability to add, subtract, multiply, divide, determine percentages, and calculate interest.
• Experience with personal computers, keyboarding, spreadsheets, word processing, digital cameras, printers, typewriters, calculators, telephones, fax machines, digital copier, laminating machine, and other office equipment.
• Annual Security Awareness (Cyber Security) certification from Homeland Security, State Board of Elections, and County Vendor.
• Deputy Registrar Certification and Illinois Voter Registration System Certification.
• Commission of Public Notary.
• Valid Illinois State Motor Vehicle Operator's License and valid Motor Vehicle Insurance.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to communicate effectively with customers and co-workers.
• Ability to accurately report and maintain records with thorough knowledge of modern record management techniques, including journals, technical procedures, or governmental regulations.
• Ability to effectively present information and respond to questions from employees and the general public.

Physical Demands

• Frequently required to walk, sit, reach with hands and arms, talk, or hear.
• Occasionally required to use hands to finger, handle, or feel.
• Must occasionally lift and/or move up to 40-50 pounds.
• Specific vision abilities required include close vision and distance vision.

Work Environment

The work environment is typical of normal office conditions with a usually quiet noise level.