Deputy County Clerk

About the role

The County Clerk's Office seeks a Deputy Clerk to process and record vital records, assist customers, and manage various administrative tasks.

Responsibilities

• Processes requests for information, certificates, and documentation related to vital records.
• Searches files and other county offices for needed information and documents.
• Responds to inquiries related to the Clerk’s Office, including issuing certified copies of vital records.
• Assists customers with Concealed Weapon License applications, fingerprint submissions, and Notary services.
• Manages birth, death, and marriage certificate processing, including issuing replacement records and tracking waivers.
• Handles military discharge paperwork, Veteran’s Identification cards, and Peddler’s licenses.
• Prepares reports and maintains records for various governmental agencies.
• Performs other duties as assigned, including ballot preparation and voter registration assistance.

Requirements

• A minimum of two years’ experience as a Deputy Clerk or equivalent experience.
• A Bachelor’s Degree is preferred, but not required.
• Familiarity with local, state, and federal statutes regarding vital records and confidentiality.
• Ability to handle stressful situations and maintain excellent customer service.
• Knowledge of relevant software programs for processing and handling vital records.
• Ability to be commissioned as a Notary Public.

Qualifications

• Must be able to sit, stand, walk, twist, bend, stoop/crouch, squat, kneel, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
• Must be able to communicate effectively both in person and over the phone.
• Must be able to operate a PC/laptop and enter/retrieve information from a computer.
• Must be able to handle varying and often high levels of stress.

Skills

• Excellent communication skills.
• Strong organizational and attention to detail.
• Proficiency with Microsoft Office Suite and other relevant software.
• Knowledge of local, state, and federal laws related to vital records.

Benefits

The position offers a comprehensive benefits package, including health insurance, retirement plans, and paid time off. For more details, please refer to the Benefits page.