Deputy Clerk/Election Registration

Full-time, non-exempt position in the Hancock County Clerk's Office.

About the role

Incumbent serves as Deputy Clerk/Election Registration, responsible for maintaining accurate election registration and voting records, and assisting the public.

Responsibilities

• Assists with voter registration, including processing and mailing voter registration cards, verifying precinct assignment of voters, and entering required information in computer.
• Ensures compliance with standard operating procedures of the Statewide Voter Registration System (SVRS).
• Processes transfers of registered voters who have moved, entering new information in the Statewide Voter Registration System and adjusting precinct documents.
• Purges deceased voters from the Statewide Voter Registration Systems.
• Assists in preparing election documents, managing poll workers, and administering elections.
• Maintains accurate street lists and maps of individual precincts.
• Provides assistance and responds to questions from voters and poll workers during Early voting and on Election Day as needed.
• Issues and records marriage licenses and provides certified copies as requested.
• Answers telephone and greets office visitors, determining nature of call or visit, providing information and assistance, taking messages and/or directing caller to appropriate individual or department.
• Generates jury pool for Courts, and assists with Jury payments, including preparing and submitting jury pay sheet vouchers to Auditor.
• Performs various clerical duties, including maintaining files, faxing documents, and processing mail.
• Performs related duties as assigned.

Requirements

• High school diploma or GED.
• Knowledge of standard practices and legal requirements of the Clerk’s Office, with ability to apply appropriate procedures accordingly.
• Knowledge of election/voter registration and Indiana voting laws and regulations, and ability to effectively impart factual information to co-workers and the general public.
• Working knowledge of County precincts, wards and townships, and ability to read County maps.
• Working knowledge of standard office procedures and department software applications.
• Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence and written reports as required.
• Knowledge of basic filing systems and ability to create and maintain accurate and complete Department files and records.
• Ability to properly operate standard office equipment, such as computer, calculator, fax machine, postage meter, copier, telephone, laminator, paper folding machine, and label printer.
• Ability to effectively communicate orally and in writing with co-workers, other County departments, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
• Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.
• Ability to comply with all employer and department policies and work rules, including attendance, safety, drug-free workplace, and personal conduct.
• Ability to compare or observe similarities and differences in data, compile, collate, classify, analyze and/or evaluate data, and make determinations based on data analysis.
• Ability to work alone with minimum supervision and with others in a team environment.
• Ability to work on several tasks at the same time and work rapidly for long periods, occasionally under time pressure.
• Ability to read and interpret detailed prints, sketches, layouts, specifications, and maps.
• Ability to apply knowledge of people and/or locations, and plan and layout assigned work projects.
• Ability to count/perform basic arithmetic additions/subtractions.
• Ability to occasionally work extended hours and/or weekends and occasionally travel out of town for conferences, sometimes overnight.

Schedule

8:00 a.m. – 4:00 p.m., Monday through Friday.

Physical effort and work environment

• Performs duties in a standard office environment.
• Involves sitting/walking at will, standing for long periods, lifting/carrying objects weighing 25-50 pounds, pushing/pulling objects, bending, reaching, crouching/kneeling, keyboarding, close vision, speaking clearly, and hearing sounds/communications.
• Occasionally works extended hours and/or weekends, and occasionally travels out of town for conferences, sometimes overnight.