Deputy Register

General Summary

Performs a wide variety of court functions in support of an assigned area within the Probate Court. Prepares and processes court documents required in setting cases for hearing and carrying out directions of the judge. Assists the public and attorneys in procedures relative to matters under the statutory jurisdiction of the Probate Court.

Essential Functions And Responsibilities

• Assists attorneys and the general public in person and by telephone regarding the processing of Probate matters, and provides the appropriate information regarding the inquiry.
• Reviews legal documents filed by attorneys and the public to ensure the documents meet statutory, court rule, and Probate Court Division procedural requirements for filing.
• Reviews orders following court hearings and processes accordingly.
• Types and processes casework reports and other correspondence from written copy.
• Reviews case files to ensure that proper documents have been filed, and initiates the necessary action to see that files are in proper order.
• Reviews case files at time of closing to ensure that files are complete and accurate, and initiates action to correct any deficiencies prior to closing.
• Records any statistics which are required for the assigned area.
• Performs cashiering functions, including but not limited to, the issuing of change and receipts. Counting money, balancing the register, receipts and disbursements. Preparing bank deposit slips and posting data to accounts.
• Receives payment of statutory fees, prepares receipts, and prepares Transmittal Advice for the County Treasurer.
• Receives checks and/or cash from the public in person or by mail and records amounts received.
• Sorts and processes incoming mail and answers routine inquiries.
• Copies and handles legal forms, orders, correspondence and reports as directed.
• Maintains inventory of forms and supplies and reorders as needed.
• Performs related duties as assigned.

Qualifications

• High school diploma or General Educational Development (GED) equivalent
• Two (2) years of clerical experience
• Possession of a valid Michigan driver’s license, operable automobile and insurance

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

• Office practices, legal terminology and equipment
• Probate Court laws
• Microsoft Office, Google Products and current court case management systems
• Modern office procedures, methods and computer equipment
• Organization and initiative
• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
• Speaking, writing and understanding the English language
• Speaking, writing and understanding a language other than English is preferred
• Understanding and carrying out oral and/or written instructions
• Accuracy in organizing and maintaining paper documents and electronic files
• Maintaining the confidentiality of information
• Working independently

WORK ENVIRONMENT/CONDITIONS

• Office or similar indoor environment
• Outdoor environment
• Street environment (near moving traffic)
• Construction site
• Confined space
• Hostile or irate individuals
• Violent background individuals
• Extreme cold (below 32 degrees)
• Extreme heat (above 100 degrees)
• Communicable diseases
• Moving mechanical parts
• Fumes or airborne particles
• Toxic or caustic chemicals, substances, or waste
• Loud noises (85+ decibels)
• Blood Borne Pathogens

PHYSICAL DEMANDS

• Balancing on even or uneven surfaces/ground
• Bending (forward or backward bending at the waist)
• Climbing up or down stairs, ladders, scaffolding and platforms
• Crawling (moving about on hands and knees)
• Inspecting in confined spaces
• Digging
• Driving on sealed and unsealed roads
• Grasping, gripping, holding, clasping with fingers or hands
• Kneeling to work at low levels
• Lifting/Carrying/Moving Objects From One Level/position To Another
• Up to 10 pounds
• 11-24 pounds
• 25-34 pounds
• 35-50 pounds
• 51-74 pounds
• 75-99 pounds
• Over 100 pounds
• Push/Pull objects away from or towards the body
• Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended)
• Sitting in a seated position during the task performance
• Standing in an upright position without movement
• Walking considerable distances in the facility on multiple surfaces
• Running considerable distances in the facility on multiple surfaces
• General Requirements And Disclaimers
• Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.