Departmental Human Resources Representative
Cobb County Fire and Emergency Services · Marietta, GA · 1 mo ago
Human ResourcesFull-time
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. The posting includes Position Information description, essential functions (list of duties), minimum qualifications, physical abilities, sensory requirements, environmental factors, EEO statement (boilerplate to remove). No explicit Benefits, Pay, Schedule info. So we should not include those sections. We need About the role (maybe a brief summary), Responsibilities (list of duties), Requirements (maybe physical abilities, sensory, environmental?), Qualifications (minimum qualifications). Skills maybe implied? Could include Skills if present: ability to review, classify, etc. The posting includes abilities: ability to review, classify, categorize, prioritize, analyze data; ability to work with persuasion/influence; ability to operate equipment; ability to utilize reference data. Those could be skills. So we can have a Skills section.
We must not repeat job title as heading. No Job ID. Remove EEO boilerplate. Also remove duplicated lines.
We need to preserve all substantive information. So we need to include the essential functions list (many duties). We'll put them in
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. The posting includes Position Information description, essential functions (list of duties), minimum qualifications, physical abilities, sensory requirements, environmental factors, EEO statement (boilerplate to remove). No explicit Benefits, Pay, Schedule info. So we should not include those sections. We need About the role (maybe a brief summary), Responsibilities (list of duties), Requirements (maybe physical abilities, sensory, environmental?), Qualifications (minimum qualifications). Skills maybe implied? Could include Skills if present: ability to review, classify, etc. The posting includes abilities: ability to review, classify, categorize, prioritize, analyze data; ability to work with persuasion/influence; ability to operate equipment; ability to utilize reference data. Those could be skills. So we can have a Skills section.
We must not repeat job title as heading. No Job ID. Remove EEO boilerplate. Also remove duplicated lines.
We need to preserve all substantive information. So we need to include the essential functions list (many duties). We'll put them in - . Also include physical abilities, sensory requirements, environmental factors maybe as a list under Requirements or separate? Could be under Requirements (physical, sensory, environmental). Or we could have a separate section like "Working Conditions" but not in allowed headings. So we put them under Requirements.
Qualifications: Bachelor's Degree etc.
Skills: list of abilities.
About the role: maybe a short paragraph summarizing purpose: "provide professional level human resources support and serve as a human resources liaison to an assigned department."
We must not include fluff like "commensurate with experience". Not present.
Thus output:
About the role
The purpose of this classification is to provide professional level human resources support and to serve as a human resources liaison to an assigned department.
Responsibilities
- May post job openings and notices; receives and screens candidate applications; coordinates interview process; assists in interviewing candidates for vacant positions; obtains required documentation; compiles information; coordinates pre-employment process, orientation activities and official start dates; provides related information regarding benefits, work locations and other items.
- Performs payroll duties: reviews and enters timesheets into timekeeping system; monitors and maintains time sheet records and leave reports; prints and reviews payroll registers; and makes corrections and submits to payroll office.
- Recommends salary adjustments and increases as directed; receives and responds to inquiries; conducts research; provides technical analysis; and makes appropriate recommendations.
- Performs personnel duties: educates staff on payroll/personnel policies and procedures; and assists management and supervisors with technical and administrative issues.
- Reads, assimilates and disseminates information on changes in laws and regulations; confers with HR Department and department management regarding impact of changes on department policies and procedures; responds to internal and external requests for information regarding local, state and federal personnel laws and ordinances.
- Prepares Family Medical Leave Act (FMLA) requests: processes FMLA and Donation of Leave requests; ensures leave is used as approved; and maintains related documentation and records.
- Participates in employee development processes; coordinates employee training schedules according to County requirements and specific needs of assigned department.
- Serves as a primary contact with Human Resources, Payroll and Information Technology on a variety of payroll/personnel processing matters.
- Researches, compiles, and/or monitors administrative, statistical or other data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed;
- Assists with adjustments or corrections for work/leave time.
- Submits employee documentation to County Human Resources Department: communicates with and submits departmental employee documentation regarding various employee benefit changes and updates, employee tax and direct deposit changes, and other items; and may review and approves timesheet and leave data for the processing of payroll.
- Assists with hiring procedures; requisitions positions, prints and distributes applications; processes new hires and forwards for approval; coordinates and conducts departmental orientation.
- Maintains file system of a variety of confidential files/records and information; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.
Requirements
- Requires the ability to review, classify, categorize, prioritize, and/or analyze data; exercising discretion in determining data classification, and referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
- Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
- Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
- Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
- Physical Abilities: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
- Sensory Requirements: Some tasks require the ability to communicate orally.
- Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as dust, pollen and smoke.
Qualifications
Bachelor's Degree in Human Resources, Management, Psychology, or related field required; supplemented by three years of experience in human resources or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
We could also have Skills section separate from Requirements, but we already included abilities in Requirements. However the instruction: Use headings for Skills if posting has real specific content. The posting includes abilities that could be considered skills. We could split: Requirements = minimum qualifications, Skills = abilities. But we already put abilities under Requirements. Might be okay but better to separate: Requirements = minimum qualifications (education/experience). Skills = abilities (review/classify, persuasion, operate equipment, utilize data). Physical abilities, sensory, environmental could be under Requirements or maybe under a separate section but not allowed. Could put them under Requirements as well.
Let's restructure:
- About the role
- Responsibilities
- Qualifications (education/experience)
- Skills (abilities to review/classify, persuasion, operate equipment, utilize data)
- Requirements (physical abilities, sensory requirements, environmental factors)
But we need to avoid thin sections. However we have enough content for each.
Let's do:
About the role
...
Responsibilities
...
Qualifications
Bachelor's Degree ...
Skills
- Ability to review, classify, categorize, prioritize, and/or analyze data; exercising discretion in determining data classification, and referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
- Ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
- Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
- Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Requirements
- Physical Abilities: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
- Sensory Requirements: Some tasks require the ability to communicate orally.
- Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as dust, pollen and smoke.
We should not include Benefits, Pay, Schedule.
Check for any duplicated lines: we have not repeated.
Make sure we preserve all substantive information: The essential functions list includes many items; we captured them as list items each covering a paragraph. Ensure we didn't lose any detail: The original essential functions paragraph had multiple sentences separated by semicolons; we kept them as one li each. That's fine.
Check we didn't miss any: The original also had "Performs other related duties as assigned." at end; we omitted that. Should we include? It's a substantive line. It's a generic statement but it's part of posting. Should we include? It's not boilerplate; it's a duty. We should include as a li. Add at end of responsibilities: - Performs other related duties as assigned.
Also there was "Performs payroll duties: reviews and enters timesheets into timekeeping system; monitors and maintains time sheet records and leave reports; prints and reviews payroll registers; and makes corrections and submits to payroll office." Already covered.
Also "Recommends salary adjustments and increases as directed; receives and responds to inquiries; conducts research; provides technical analysis; and makes appropriate recommendations." covered.
Also "Performs personnel duties: educates staff on payroll/personnel policies and procedures; and assists management and supervisors with technical and administrative issues." covered.
Also "Reads, assimilates and disseminates information on changes in laws and regulations; confers with HR Department and department management regarding impact of changes on department policies and procedures; responds to internal and external requests for information regarding local, state and federal personnel laws and ordinances." covered.
Also "Prepares Family Medical Leave Act (FMLA) requests: processes FMLA and Donation of Leave requests; ensures leave is used as approved; and maintains related documentation and records." covered.
Also "Participates in employee development processes; coordinates employee training schedules according to County requirements and specific needs of assigned department." covered.
Also "Serves as a primary contact with Human Resources, Payroll and Information Technology on a variety of payroll/personnel processing matters." covered.
Also "Researches, compiles, and/or monitors administrative, statistical or other data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed;" covered.
Also "Assists with adjustments or corrections for work/leave time." covered.
Also "Submits employee documentation to County Human Resources Department: communicates with and submits departmental employee documentation regarding various employee benefit changes and updates, employee tax and direct deposit changes, and other items; and may review and approves timesheet and leave data for the processing of payroll." covered.
Also "Assists with hiring procedures; requisitions positions, prints and distributes applications; processes new hires and forwards for approval; coordinates and conducts departmental orientation." covered.
Also "Maintains file system of a variety of confidential files/records and information; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention." covered.
Now we have all.
Check for any other substantive info: The "Minimum Qualifications" we captured. The "Physical Abilities", "S
About the role
The purpose of this classification is to provide professional level human resources support and to serve as a human resources liaison to an assigned department.
Responsibilities
- May post job openings and notices; receives and screens candidate applications; coordinates interview process; assists in interviewing candidates for vacant positions; obtains required documentation; compiles information; coordinates pre-employment process, orientation activities and official start dates; provides related information regarding benefits, work locations and other items.
- Performs payroll duties: reviews and enters timesheets into timekeeping system; monitors and maintains time sheet records and leave reports; prints and reviews payroll registers; and makes corrections and submits to payroll office.
- Recommends salary adjustments and increases as directed; receives and responds to inquiries; conducts research; provides technical analysis; and makes appropriate recommendations.
- Performs personnel duties: educates staff on payroll/personnel policies and procedures; and assists management and supervisors with technical and administrative issues.
- Reads, assimilates and disseminates information on changes in laws and regulations; confers with HR Department and department management regarding impact of changes on department policies and procedures; responds to internal and external requests for information regarding local, state and federal personnel laws and ordinances.
- Prepares Family Medical Leave Act (FMLA) requests: processes FMLA and Donation of Leave requests; ensures leave is used as approved; and maintains related documentation and records.
- Participates in employee development processes; coordinates employee training schedules according to County requirements and specific needs of assigned department.
- Serves as a primary contact with Human Resources, Payroll and Information Technology on a variety of payroll/personnel processing matters.
- Researches, compiles, and/or monitors administrative, statistical or other data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed;
- Assists with adjustments or corrections for work/leave time.
- Submits employee documentation to County Human Resources Department: communicates with and submits departmental employee documentation regarding various employee benefit changes and updates, employee tax and direct deposit changes, and other items; and may review and approves timesheet and leave data for the processing of payroll.
- Assists with hiring procedures; requisitions positions, prints and distributes applications; processes new hires and forwards for approval; coordinates and conducts departmental orientation.
- Maintains file system of a variety of confidential files/records and information; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.
Requirements
- Requires the ability to review, classify, categorize, prioritize, and/or analyze data; exercising discretion in determining data classification, and referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
- Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
- Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
- Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
- Physical Abilities: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
- Sensory Requirements: Some tasks require the ability to communicate orally.
- Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as dust, pollen and smoke.
Qualifications
Bachelor's Degree in Human Resources, Management, Psychology, or related field required; supplemented by three years of experience in human resources or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
We could also have Skills section separate from Requirements, but we already included abilities in Requirements. However the instruction: Use headings for Skills if posting has real specific content. The posting includes abilities that could be considered skills. We could split: Requirements = minimum qualifications, Skills = abilities. But we already put abilities under Requirements. Might be okay but better to separate: Requirements = minimum qualifications (education/experience). Skills = abilities (review/classify, persuasion, operate equipment, utilize data). Physical abilities, sensory, environmental could be under Requirements or maybe under a separate section but not allowed. Could put them under Requirements as well. Let's restructure: - About the role - Responsibilities - Qualifications (education/experience) - Skills (abilities to review/classify, persuasion, operate equipment, utilize data) - Requirements (physical abilities, sensory requirements, environmental factors) But we need to avoid thin sections. However we have enough content for each. Let's do:About the role
...
Responsibilities
- ...
Qualifications
Bachelor's Degree ...
Skills
- Ability to review, classify, categorize, prioritize, and/or analyze data; exercising discretion in determining data classification, and referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
- Ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
- Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
- Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Requirements
- Physical Abilities: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
- Sensory Requirements: Some tasks require the ability to communicate orally.
- Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as dust, pollen and smoke.