Departmental Assistant

About the role

The Departmental Assistant supports the Biology and Chemistry Departments and other Natural Sciences departments and programs.

Responsibilities

• Processes assigned materials for the department/program and faculty members (including but not limited to correspondence, memoranda, scholarly articles, surveys, student petitions, records for assessments and the annual report, and class materials).
• Performs general receptionist duties such as greeting visitors, answering inquiries, and distributing mail.
• Handles incoming and outgoing communications (written, telephonic, and electronic) for the department/program in accordance with standard operating procedures.
• Schedules appointments and meetings and makes travel arrangements and reservations as necessary for department members, seminar speakers, and applicants for job searches.
• Congntrats reimbursements for department/program visitors.
• Maintains and expands the department/program website, utilizing current software to ensure that the material on the site is accurate and up-to-date.
• Keeps current in regard to campus information/communication technology available to staff and faculty.
• Establishes and maintains filing and record keeping system for the department/program.
• Maintains as necessary the department/program office supplies inventory.
• Pays invoices related to department/program office supplies.
• Hires work study students for summer lab work, hires and trains work study students for department/program office work.
• Aids in maintaining, writing, editing, layout, and publication of the department/program Canvas pages.
• Operates and maintains a variety of office equipment including personal computers, printers, copiers, calculators and scanners. Utilizes appropriate software on the personal computer as designated by the department/program (e.g. Microsoft Office Suite, database, web page editors, course management system, and internet search).

Requirements

• HS Diploma or GED required.
• One year of administrative or clerical experience required OR bachelor’s degree required in lieu of experience.
• Proficiency with Microsoft Office Suite required.
• Excellent written and verbal communication skills required.
• Demonstrated ability to multi-task and to work effectively and efficiently with faculty, staff, students, and off campus professionals required.
• Demonstrated ability to organize numerous projects, work with attention to detail, consistently meet deadlines, and exercise professional judgment required.
• Demonstrated ability to work with sensitive and confidential information required.
• Experience with layouts and edits of websites and newsletters preferred.

Qualifications

• HS Diploma or GED required.
• Bachelor’s degree required in lieu of experience.
• Proficiency with Microsoft Office Suite required.
• Excellent written and verbal communication skills required.
• Demonstrated ability to multi-task and to work effectively and efficiently with faculty, staff, students, and off campus professionals required.
• Demonstrated ability to organize numerous projects, work with attention to detail, consistently meet deadlines, and exercise professional judgment required.
• Demonstrated ability to work with sensitive and confidential information required.
• Experience with layouts and edits of websites and newsletters preferred.

Skills

• Effective skills in regard to proper spelling, punctuation, alphabetization and grammar are essential.
• General office environment.
• Sitting for extended periods of time, reaching, visual acumen and manual dexterity for working with computer keyboards.
• Exerting up to 10 pounds of force occasionally and/or a negligible amount of force constantly to move objects.
• Frequent typing using the keyboard.

Benefits

Rhodes is an equal opportunity employer that offers an excellent benefits package and a great working environment.