Department Assistant

About the role

Join a dynamic academic community where your organizational expertise and administrative skills play a vital role in supporting student success, faculty excellence, and innovative programs. As a Department Assistant within the School of STEM, you will provide high-level administrative support to academic leadership, including a disciplinary program administrator, the Director of the School of STEM, and the Dean of the College of Nursing, Health Professions and STEM.

Responsibilities

• Coordinate meetings, events, travel arrangements, and operational activities
• Serve as a primary point of contact for a wide range of stakeholders
• Prepare and maintain records and communications
• Develop, implement, and maintain methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
• Exercise sound judgment, maintain confidentiality, and contribute to a welcoming and well-organized academic environment

Qualifications

• High School Diploma
• Proficient in Microsoft Suite, Google Suite and Adobe Suite software programs

Benefits

Universities of Wisconsin also offers an extremely competitive benefits package for 2026 that includes:

• Health plans starting at $45 per month
• Vacation starting at 104 hours per year (prorated for start date)
• 36 hours of personal holiday, and 9 legal holidays (prorated for start date)
• 5 hours of sick leave earned per biweekly pay period (130 hours per calendar year)
• Paid parental leave after six months of continuous employment
• Wisconsin Retirement System (pension) with 7.2% employer contribution for 2026

Compensation

Starting at $20.00 commensurate with experience

Required Qualifications

• High School Diploma
• Proficient in Microsoft Suite, Google Suite and Adobe Suite software programs

Preferred Qualifications

• Previous experience in state policies governing General Program Revenue funds
• Previous experience with UW Oshkosh institutional processes for purchasing, travel and vendor payments
• Previous experience in managing grant applications

How to Apply

Applicants must submit the following documents using the online application:

• Resume
• Cover Letter

Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history.

Contact Information

To Ensure Consideration: Applications received by the end of the day on 06/30/2026 are ensured full consideration. Applications received after that date may be given consideration.

Legal Notices

• Reasonable Accommodations
• Confidentiality of Applicant Materials
• CBC & Reference Check Policy
• Annual Security and Fire Safety Report (Clery Act)
• EEO Statement