Department Assistant

About the role

The Department Assistant supports a team of attorneys and administrative professionals with daily tasks, liaises with internal resources to complete projects and tasks, and provides administrative support that may include time entry, expense reimbursements, presentations, meeting coordination, and travel arrangements.

Responsibilities

• Support a team of attorneys and administrative professionals with daily tasks
• Liaise with internal resources to complete projects and tasks
• Provide administrative support that may include time entry, expense reimbursements, presentations, meeting coordination, and travel arrangements
• Maintain electronic and hard copy files, arrange document reproduction, scan and save documents into document management system
• Perform data entry in various databases and applications
• proofread and edit entries as appropriate
• Work overtime as required
• Handle additional related projects as assigned

Requirements

• Advanced proficiency in rules of English grammar, spelling and punctuation
• Fundamental proficiency in MS Word, and document editing/comparison applications
• Fundamental proficiency in MS Outlook and web-based conference call/web-sharing applications
• Fundamental proficiency in MS Excel and spreadsheet/database applications
• Fundamental proficiency in MS PowerPoint and presentation applications
• Fundamental proficiency in the operation of office equipment, such as copiers, scanners

Qualifications

• High school diploma (required)
• Associates degree or Bachelor’s degree (preferred)
• At least 1 year of administrative support experience (preferred)
• At least 1 year of experience in a professional services or legal environment (preferred)

Benefits

• Medical
• Dental
• Vision
• Life/AD&D
• Long Term Care
• Short- and Long-Term Disability
• Flexible Spending Accounts and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Critical Illness, Hospital Indemnity and Accident Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts

Pay

The salary wage range for New York that we expect to pay for this position is a minimum of $50,000 and a maximum of $64,000 annually. The actual pay wage may vary based on experience or other relevant factors.

Schedule

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.