Department Fiscal Manager (Financial Administration Specialist)

About the role

The Department Fiscal Manager oversees and manages fiscal transactions for four academic departments within the Indiana University Bloomington (IUB) School of Education. This role serves as a liaison between department chairs, faculty, department administrators, and the finance office.

Responsibilities

• Operates as part of a team and serves as an important liaison between department chairs, faculty, department administrators and the finance office, suppliers and IU campus offices.
• Provides monthly financial reports and conducts fiscal analyses for assigned departments, including projections for annual budget construction.
• Makes sure IUF Target Spend progress is monitored and reported to department chairs and administrators monthly; develops and submits spending plans to IUF when necessary.
• Reviews and processes financial transactions across multiple systems (KFS, BUY.IU, Emburse, FEM); approves designated transactions within delegated authority.
• Guides departments on intake processes, documentation requirements, and fiscal policy.
• Evaluates fiscal procedures within assigned departments; identifies opportunities for efficiencies and recommends, develops, and implements process improvements.
• Serves as the account manager on assigned operating, faculty research, and non-fellowship/scholarship IUF accounts.
• Performs other related duties as assigned, including fiscal reporting, analyses, and special projects in support of the Finance Office.
• Serves as a backup to critical fiscal office functions as needed.
• Manages financial documents and approvals.
• Reconciles all departmental accounts monthly across operating, faculty research, and IUF non-fellowship/non-scholarship accounts.
• Manages accounts receivable, including invoice processing and submission of Revenue Producing Questionnaires (RPAQs) for new revenue producing activity.
• Manages the full transaction lifecycle for IUF non-fellowship and non-scholarship accounts.
• Performs period-end work (quarterly and year-end close, including encumbrance review, negative balance and stale balance resolution, and budget rollovers).
• Manages budget construction submissions in coordination with department chairs.

General Responsibilities

• Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
• Prepares operating and project budget drafts.
• Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
• May provide guidance to lower-level employees.

Qualifications

• Required Bachelor's degree in finance, business, or related field.
• Required 2 years of relevant experience.
• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry.
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to interpret financial documents from an accounting, policy, and practice perspective.

Skills

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry.
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to interpret financial documents from an accounting, policy, and practice perspective.

Benefits

Indiana University offers a comprehensive range of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Pay

The anticipated salary range for this role will fall between $50,000 - $60,000.

Schedule

The anticipated schedule for this role is full-time.