Financial Administration Specialist, The Office of Finance, Administration and Budget

About the role

The mission of the Office of Finance, Administration and Budget (FAB) is to help ensure fiscal compliance, accountability, and resilience throughout the Indiana University Bloomington campus community. FAB empowers senior leadership and their teams to advance academic priorities through the knowledge, tools, and methodologies needed to sustain fiscal operations including predictive analytics and financial modeling, efficient transaction processing through IU Share, and the development of dashboards that aid operational and strategic decision-making. FAB serves as a campus partner in fostering fiscal excellence: troubleshooting fiscal challenges, generating insights that uncover risks and surface opportunities, and ensuring that decisions align with the academic mission of each unit and the strategic priorities of the IUB 2030 plan.

Department Specific Responsibilities

• Provides financial expertise for units within Campus Leadership.
• Responsible for providing financial information, transactional support and account reconciliation.
• Provides data, processes, and guidance to ensure compliance within IU and IUF policies.
• Provides financial summaries for unit leadership, and present information in a way that is meaningful to the audience.
• Supports the organization's financial transaction processing.
• Explores compliance with policy for requested transactions. Provides information to request transaction processing from Shared Services.
• Reviews financial statements and make adjusting entries in KFS to both actual and budget data.
• Reconciles financial statements on a timely basis.
• Prepares ad-hoc and scheduled analysis of IU and IUF financial activity, comparing activity to prior years and to budget. Draws conclusions about current and projected data.
• Synthesizes and presents data in a manner meaningful for unit leaders to react to and make decisions about allocation of resources.
• Regularly explains financial concepts to non-financial employees.
• Stays knowledgeable about existing and emerging tools, financial policies and processes. Participates as appropriate in review of new policies and processes and provide feedback.
• Drafts documentation regarding policies and processes to share with employees in the units served.
• Provides follow-up communication and training as necessary.

General Responsibilities

• Applies knowledge to accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Monitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
• Prepares operating and project budget drafts independently and/or in coordination with other finance staff.
• Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.

Core Career Level Requirements

Education

• Required: Bachelor's degree in accounting, finance, or related field

Work Experience

• Some experience in related field.

Skills

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
• Demonstrates experience solving problems with independent thought.
• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry.
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
• Demonstrates ability to interpret and apply concepts and policies to daily work functions.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Preferred: Ability to interpret financial documents from an accounting, policy, and practice perspective.

Career Career Level Requirements

Education

• Required: Bachelor's degree in accounting, finance, or related field.

Work Experience

• Required: 2 years in finance, financial administration, accounting, or related field.
• Preferred: 3 years relevant experience

Skills

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
• Demonstrates experience solving problems with independent thought.
• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry.
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
• Demonstrates ability to interpret and apply concepts and policies to daily work functions.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to interpret financial documents from an accounting, policy, and practice perspective.
• Preferred: Proficient in spreadsheets, and data visualization.

Pay

• If filled at Core: up to 55,000, based on experience
• If filled at Career: 63,000-65,000, based on experience

Benefits

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)