Department Coordinator | Art, Art History, & Design

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! Job Description The Department of Art, Art History, and Design is seeking an organized, proactive, and service-oriented Department Coordinator to support the department’s faculty, staff, students, and academic programs. The Department Coordinator provides administrative support to the Department Chair and faculty across studio art, art history, and design. The department includes approximately 20 full-time faculty, 4 concurrent faculty, and 10 staff members working across multiple campus locations. This position manages a broad range of departmental functions, including budgets and purchasing, faculty and student employment, building operations, and academic program support. The role requires strong organization, attention to detail, sound judgment, and the ability to manage multiple priorities. Key Responsibilities Budget & Financial Administration Monitor and reconcile departmental accounts, expenses, and financial activityProcess reimbursements, honoraria, check requisitions, and other paymentsAssist faculty and staff with budget systems, travel, purchasing, and related policiesPrepare budget forecasts and the department’s annual non-regular budget submissionTrack funding and expenditures for BFA student awards Faculty & Personnel Administration Coordinate administrative processes related to faculty hiring, appointments, renewals, leaves, tenure, and promotionSupport hiring of adjunct faculty and teaching scholarsCoordinate visa-related processes for international facultyMaintain confidential personnel records and documentationServe as a liaison with the Dean’s Office, Provost’s Office, and other university offices Department Operations & Purchasing Coordinate day-to-day departmental office operationsWork with campus partners on building maintenance and service needsPurchase materials, equipment, and supplies for Studio Art and DesignCoordinate purchasing needs for adjunct faculty and graduate studentsManage departmental keys and building access needs Academic Program & Student Support Assist undergraduate and graduate students with registration, eForms, course overrides, and other academic processesSupport administrative needs related to study abroad coursesMaintain graduate student stipend informationAssist with major advising coordinationProvide administrative support for program meetings, student activities, and the annual graduation reception Student Employment & General Administrative Support Post student employment opportunities and process hiring requestsAssist with student employee onboarding and approve hoursPrepare reports, maintain records, and provide general administrative support to the department Qualifications Required 1–2 years of administrative or related professional experienceStrong organizational and time-management skillsExcellent written and verbal communication skillsProficiency with Microsoft Office and ability to learn university administrative systemsStrong attention to detail and accuracyAbility to manage multiple priorities and respond effectively to interruptionsProfessional, service-oriented approach when working with faculty, staff, students, and campus partnersAbility to work independently, exercise sound judgment, and solve routine problems Preferred Administrative experience in higher education or a similar environmentFamiliarity with university administrative, financial, or academic systemsExperience supporting an academic department or multiple stakeholdersInterest in or familiarity with art, art history, design, or related fields Additional Information Application Deadline: September 18, 2026. Hiring Pay Range: Up to $23/hour. Required Application Materials: A resume and cover letter are required to be considered for this position. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.