DEPARTMENT ASSISTANT - P/T

The selected candidate will be highly organized, adaptable, and capable of learning and performing a variety of tasks. This position is responsible for generalist duties within the Literacy Office. Responsibilities include:

1. Answering the phone
2. Responding to emails
3. Providing information and referrals
4. Taking down contact information
5. Aiding the Literacy Coordinator with trainings and events
6. Maintaining the Project Adult Literacy calendar
7. Sending out the Literacy newsletter
8. Ensuring the office is well-stocked
9. Notifying the Coordinator when supplies are low

This position may work up to 19 hours per week during weekdays, with occasional weekend rotation as needed.

Qualifications

Please review the Department Assistant job specification for a more detailed description of specific qualifications.

Experience & Education

A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:

• Three or more years of increasingly responsible secretarial and clerical experience
• Equivalent to completion of high school, supplemented by coursework or training in word processing and spreadsheet software programs, and work planning and management

License/Certificate

Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record may be required. May be required to obtain CPR, First Aid, and/or AED (Automated external defibrillator) certifications within six months of hire.

Disaster Service Worker

In accordance with Government Code Section 3100, City of Newport Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

Please read the above statement and acknowledge that failure to provide sufficient detailed information may result in your application being rejected.
Yes
No
I acknowledge I have read the job description and can perform the essential functions of the job for which I am applying.
Yes
No
Please indicate the level of increasingly responsible secretarial (administrative) and clerical experience you possess:
3 or more years of experience More than 2 years, but less than 3 years More than 1 year, but less than 2 years Less than 1 year No previous experience
Please describe your responsible secretarial (administrative) and clerical experience (if no experience, type N/A).

Please select the highest level of education you possess:
High school diploma or GED Some college or certificate(s) Associate's degree Bachelor's degree Advanced degree None of the Above
Please select the area(s) in which you have had supplemental training (classes/workshops or awarded certificates):
Microsoft Word Microsoft Excel Grammar or Proofreading Customer Service Time Management Work Planning Leadership Business Writing Emotional Intelligence Other
If you selected "other", please describe the supplemental training (classes/workshops or award certificates) you possess.

Please select the active certificates you currently possess (check all that apply):
Cardiopulmonary Resuscitation (CPR) Standard First Aid Automated External Defibrillator (AED)
Are you now, or have you in the past, been employed by any of the following agencies (check all that apply)?
Municipality (City) County School District Other Public Agency
Please provide the name, relationship, and contact number of three professional references.