Department Assistant (On-site)

The Highlights

The Department Assistant in Writing, Rhetoric, and Discourse (WRD) reports to the chairperson and provides general management/supervision of the day-to-day operations of the departmental office.

What You'll Do

• Office management and implementation of daily, weekly, quarterly, and annual routines of the department:
• coordinating operating, discretionary and/or grant budgets including daily transactions, procurement transactions including office supplies and equipment;
• hiring paperwork, offer letters, and quarterly payroll for contingent faculty.
• Maintaining personnel files for all faculty, managing records associated with tenure-line faculty probationary and promotion and tenure review and faculty and staff job searches;
• executing event planning and technology management.

Curricular Support

• Maintaining and updating all curricular records via institutional systems including those in Campus Connect (assigning advisors; dropping/adding students); Tableau; and in Google docs related to job description, such as the WRD Student Program Database;
• Serving as the department's primary contact for Admissions offices and other university and college entities related to curriculum.

Digital Content Management

• Serves as the department's web manager, maintaining the department's sites in the content management system.
• Acts as the department's social media manager, creating and distributing content via Facebook, Twitter, LinkedIn, etc., and the department's WordPress blog—in coordination with the Chair and the Graduate Director meetings and graduate faculty meetings; oversight and execution of Contingent Faculty Elections
• executes voting procedures for the department's contingent faculty representative and First-Year Writing committee members as specified in department’s Bylaws

Managerial/Supervisory Responsibilities

• is responsible for hiring/training student assistants, student time-sheet approval, and overseeing tasks delegated to student worker/s including, but not limited to: maintaining spreadsheets for faculty office hours, offices, contact information, photocopying and scanning, sorting and distributing mail for 60-70 faculty
• Maintaining office information: brochures, notices, announcements, bulletin boards, etc
• receptionist tasks, such as welcoming and directing visitors and inquiries and channeling phone calls to appropriate parties

Marketing

• Creates and manages the department's print and media resources intended for student recruiting and public viewing (flyers, handouts, flat-screen content, etc.)
• Designs routine marketing and recruitment materials for department programs, classes, and events (flyers, posters, postcards, flat screen slides, etc.)
• Works collaboratively with faculty members and committee chairs as necessary to create promotional materials (flyers, invitations, postcards etc.)

Perks

• Working for a stable and well-known University.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 8%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

Required Background Check

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

Vincentian Mission

Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.