Dean's Assistant

About the role

The College of Business, Arts and Communication Dean’s Assistant provides comprehensive administrative, operational, and organizational support to ensure the effective functioning of the Dean’s Office and college-wide initiatives.

Responsibilities

• Manages complex scheduling and logistics for meetings, conferences, travel, and events, while serving as a central point of coordination for college committees, councils, and advisory groups.
• Maintains the Dean’s calendar, organizes and supports high-level meetings, prepares agendas and materials, records minutes, and ensures compliance with applicable regulations such as the Wisconsin Open Meetings Law.
• Serves as a key liaison, communicates with faculty, staff, administrators, and external stakeholders, providing guidance on policies and procedures related to personnel actions such as tenure, promotion, and program review.
• Supports personnel processes, tracks critical administrative deadlines, and ensures accurate recordkeeping while maintaining strict confidentiality of sensitive information.
• Provides exceptional administrative support and contributes as a collaborative team member, stepping in to assist colleagues as needed to support the success of the Dean’s Office and college operations.
• Develops and distributes communications, maintains electronic and physical filing systems, updates web content, and manages distribution lists to ensure timely and effective information flow across the college.
• Supports strategic initiatives, college events, and maintains organized, compliant, and efficient administrative operations.

Requirements

• Demonstrated ability to maintain confidentiality and appropriately handle sensitive personnel, student, financial, or institutional information in a professional manner.
• Experience organizing, maintaining, auditing, and retrieving records and files with a high degree of accuracy.
• Proficiency in Microsoft Office Suite and other emerging technologies.
• Demonstrated customer service acumen responding to inquiries and providing support to different populations in a professional and timely manner.
• Experience maintaining secure records management systems and applying established records retention and confidentiality standards.
• Prioritized multiple assignments simultaneously, prioritized competing deadlines, and completed work accurately within established timeframes.
• Effective written and verbal communication skills, including the ability to prepare professional correspondence, reports, and procedural documentation.
• Experience identifying operational issues, evaluating alternatives, recommending solutions, and supporting implementation of process improvements.
• Demonstrated commitment to continuous improvement through process enhancement, professional development, training, or implementation of best practices.

Qualifications

• Demonstrated ability to apply critical thinking and analytical skills to assess complex situations and develop practical solutions.
• Two or more years of experience in an executive administrative support role.
• Proven ability to learn and effectively apply new software applications, technologies, policies, or business processes.
• Experience interpreting, applying, and explaining organizational policies, procedures, regulations, or collective bargaining provisions.
• Experience communicating effectively with individuals at various organizational levels and with both internal and external stakeholders.
• Experience leveraging emerging technologies, automation tools, reporting platforms, or artificial intelligence applications to improve efficiency, service delivery, or business processes.
• Experience working within a higher education, government, or similarly regulated environment.

Skills

• Microsoft Office Suite proficiency.
• Emerging technology proficiency.
• Customer service skills.
• Communication skills.
• Problem-solving skills.
• Process improvement skills.

Benefits

Starting at $25.00 per hour commensurate with experience.

Pay

$25.00 per hour, commensurate with experience.

Schedule

N/A

Contact Information

To Ensure Consideration: Applications received by the end of the day on 07/19/2026 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

How to Apply

Applicants must submit the following documents using the online application: Resume, Cover Letter. Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application. All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.