Dealership Finance Administrator

About the role

Join a dealership team where accuracy, organization, and follow-through help drive an exceptional customer and business experience.

Responsibilities

• Support the finance department with administrative and operational tasks related to vehicle sales and finance transactions
• Prepare, organize, review, and process deal jackets to help ensure files are complete, accurate, and ready for submission
• Verify that contracts, lender documents, title paperwork, and supporting forms are signed and properly included in each file
• Aid in funding packages, contract processing, and follow-up on missing documentation or outstanding items
• Enter and maintain accurate deal information in dealership systems and related tracking logs
• Maintain oversight of contracts in transit and help escalate incomplete files, missing signatures, stipulations, or documentation issues
• Collaborate with finance managers, sales managers, office staff, and outside lenders to support timely deal completion
• Ensure all paperwork is handled in accordance with dealership procedures, lender requirements, and applicable legal and compliance standards
• Maintain organized physical and electronic deal files in accordance with recordkeeping expectations
• Support title, registration, payoff, and related finance documentation processes as needed
• Audit deal files for completeness, accuracy, and proper documentation before final processing
• Respond professionally to internal questions regarding status of paperwork, funding items, and deal completion
• Maintain confidentiality of customer financial information and dealership records
• Contribute to an efficient, accurate, and customer-focused finance process that supports dealership profitability and compliance

Qualifications

• Prior administrative, clerical, accounting, title, billing, or finance support experience preferred
• Automotive dealership experience preferred, especially in finance, contracts, billing, or title work
• Strong attention to detail and accuracy in handling documents, data entry, and recordkeeping
• Ability to prioritize tasks, stay organized, and manage multiple deadlines in a fast-paced environment
• Professionalism in handling confidential customer and business information
• Ability to work effectively with finance managers, sales teams, accounting staff, and external partners
• Basic understanding of contracts, lender documentation, and dealership paperwork processes preferred
• Proficiency with dealership systems, Microsoft Office, and general office technology preferred
• Dependable with the ability to maintain productivity in a deadline-driven environment

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid vacation
• Paid sick time
• 401(k)
• 401(k) matching
• Flexible spending account
• Professional development assistance
• Life insurance
• Employee assistance plan
• Disability insurance

Pay

$28 - $31 / hour

Schedule

Full-time

Contact

We are an Equal Opportunity Employer

To apply for this job, please visit our careers page.