Crude Oil Scheduler

HF Sinclair is seeking a Crude Oil Scheduler in Dallas, TX to conduct complex scheduling assignments under limited supervision.

Responsibilities

• Schedules and coordinates daily and monthly crude oil movements on assigned transportation carriers into refineries and at all trading points, including bulk and lease purchasing.
• Monitors assigned crude inventories, including daily tracking of movements and inventory positions, communication with relevant departments, and optimization of inventories.
• Reviews and monitors receipts, deliveries, and exchange balances with trading partners.
• Works with refinery personnel to manage tank levels inside and outside the refinery as needed.
• Provides timely responses during unplanned situations such as supplier volume changes, pipeline throughput reductions, and refinery run rate changes.
• Serves as backup to other schedulers within the organization, including extended rotations.
• Analyzes bill of lading (BOL) and/or batch ticket information to resolve measurement or quality disagreements with customers and stakeholders.
• Liaises with third-party pipeline companies and carriers on tariffs, expansions, or policy matters affecting assigned product inventory.
• Reviews and ensures accuracy of contract information in assigned systems and fulfillment of contract obligations.
• Ensures accuracy of invoices and minimizes cumulative balances, working with other departments to facilitate timely crude movements, invoicing, and payments.
• Manages and maintains relationships with customers, exchange partners, suppliers, and third-party personnel to maximize crude movements and values.
• Resolves service issues with common carrier pipelines.
• Maintains close communication with the Crude Scheduling Manager and key personnel, keeping them informed of conditions, activities, and trends impacting the business.
• Reviews company contracts and pricing for accuracy, completion, and timely delivery.
• Acts as liaison with traders, customers, and other departments regarding contracts and pricing.
• Creates and maintains agreements, master data, customer, vendor, and contract forms (deal sheets).
• Updates and maintains a procedure manual.
• Ensures accuracy of customs reporting related to scheduled crude oil movements.
• Obtains customer/vendor information to set up master data in SAP.
• Liaises with departments such as Refinery, Credit, Marketing, Sales, Accounting, Tax, and Data Integrity to ensure excellent customer service.
• Ensures contract and pricing documentation complies with Audit and SOX requirements.
• Handles issue resolution and facilitates clearing month-end errors.
• Completes special assignments or tasks as determined by the supervisor.

Requirements

• Minimum of five years of job-related and industry experience.
• Bachelor’s degree in a technical or related field.

Skills

• Ability to perform a variety of assignments related to the marketing department and multitask.
• Intermediate to advanced computer skills, particularly in MS Excel, for creating reports and spreadsheets, with the ability to learn new programs.
• Strong interpersonal skills with effective written and verbal communication; customer service skills to foster mutual respect and a positive work environment.
• Ability to maintain positive and productive working relationships within and across departments.
• Intermediate reading, writing, and mathematical calculation skills.
• Preferred: SAP SD/MM, TSW knowledge.

Work Conditions

Office-based with up to 30% travel by land and air required. Subject to all weather and varying road conditions.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time-Off
• 401(k) Retirement Plan with company match
• Educational Reimbursement
• Parental Bonding Time
• Employee Discounts

About HF Sinclair Corporation

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company producing and marketing high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel, and other specialty products. The company owns and operates refineries in Kansas, Oklahoma, New Mexico, Wyoming, Washington, and Utah, marketing refined products primarily in the Southwest U.S., the Rocky Mountains, the Pacific Northwest, and neighboring Plains states. HF Sinclair supplies fuels to over 1,500 branded stations and licenses the Sinclair brand at more than 300 additional locations. Subsidiaries produce and market base oils and lubricants in the U.S., Canada, and the Netherlands, exporting to over 80 countries. The company also produces renewable diesel at facilities in Wyoming and New Mexico and provides petroleum product and crude oil transportation, terminalling, storage, and throughput services.